Executive Assistant
About The Position
The Executive Assistant at VetClaims.ai will provide high-level administrative and operational support to the executive leadership team. This role is fully remote and requires exceptional organizational skills, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant will handle daily scheduling, communication management, meeting coordination, documentation preparation, and various administrative projects that support efficient executive operations. This position is fully in-office and plays a key role in ensuring seamless workflow and communication throughout the organization.
Requirements
- 3+ years of proven experience as an Executive Assistant, Administrative Assistant, or similar role
- Strong communication skills, both written and verbal
- Excellent organizational abilities with a high attention to detail
- Ability to multitask, prioritize, and adapt quickly to changing demands
- Proficiency with Google Workspace (Gmail, Calendar, Sheets, Slides, Docs) or similar tools
- Professional demeanor and strong interpersonal skills
- Ability to work independently while supporting team goals
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate daily activities to optimize time and workflow
- Serve as the primary liaison for internal and external communications on behalf of leadership
- Prepare meeting agendas, summaries, reports, presentations, and necessary documentation
- Maintain organized filing systems, handle confidential information, and ensure secure document management
- Coordinate travel arrangements, itineraries, and logistics for leadership
- Assist with planning and coordinating company events, presentations, and special projects
- Track deadlines, follow-up items, and action items to ensure timely completion
- Support cross-departmental communication and serve as a point of contact for staff requiring executive access
- Perform general office management tasks and assist with day-to-day administrative needs
- Uphold a high level of professionalism, confidentiality, and discretion in all interactions
Benefits
- Medical, Dental, Vision
- 401k
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
