Executive Assistant

Decision Technologies, Inc.•Arlington, VA

2d•$55,000 - $75,000•Onsite

About The Position

We are seeking a qualified Management Administrator / Executive Assistant in Arlington, VA. This position is not eligible for hybrid or remote work situations. This is a 100% on-site, in-office position. The selectee will perform as the Decision Technologies Executive Assistant for a US Navy Weapons Engineering and Program Acquisition Support contract. YOU MUST BE ELIGIBLE FOR A DOD SECRET CLEARANCE

Requirements

At least 4 years’ experience as a prior EA for a U.S. Navy program office
Experience managing other peoples’ calendars as a delegate using Microsoft Outlook
Experience with the Defense Travel System (DTS)
Experience serializing and executing formal Navy correspondence on Navy letterhead
Be a proactive office manager to ensure all office operations are running smoothly
Experience with SharePoint, Teams, and Office 365 collaboration tools – experience specifically with U.S. Navy FlankSpeed
Eligible for a DOD Secret Clearance

Nice To Haves

At least 4 years’ experience as a prior EA for a U.S. Navy program office
Experience managing other peoples’ calendars as a delegate using Microsoft Outlook
Experience with the Defense Travel System (DTS)
Experience serializing and executing formal Navy correspondence on Navy letterhead
Be a proactive office manager to ensure all office operations are running smoothly
Experience with SharePoint, Teams, and Office 365 collaboration tools – experience specifically with U.S. Navy FlankSpeed

Responsibilities

Provide planning and administrative support to the Program Manager (U.S. Navy Captain and Front Office personnel).
Prepare, track, update, maintain, and distribute schedules, calendars, action item lists, status reports, directories, and program documentation as required.
Assist in preparing correspondence and presentations.
Plan, organize, schedule, and execute SC meetings, RAM Launcher Working Groups, RAM Missile Working Groups, CIWS In-Process Reviews, Program Manager Reviews (PMR), and other programmatic/technical meetings, conferences, and working groups.
Prepare announcements, agendas, correspondence, information packages, briefing materials, SC decisions, and meeting minutes.
Coordinate and support on-site execution of meeting events, including audio-visual connectivity support.
Support IWS 11.0 efforts in the development and conclusion of necessary PEO IWS 11 MOAs/MOUs and amendments.
Draft and/or review correspondence and MOA/MOU documentation (SSOIs, Draft MOAs, MOUs, SOW, MOA Annexes, etc.).
Liaison with government, contractor, and field activities to resolve MOA/MOU issues.
Answer phones and emails, and escort guests in the government office spaces.
Plan and review travel and manage office travel plans
Track office supplies, create name tags, and serve as overall office manager