Executive Assistant

Trellix•Reston, VA

1d•Hybrid

About The Position

Trellix is a global company redefining the future of cybersecurity, offering a comprehensive, open, and native cybersecurity platform that helps organizations gain confidence in the protection and resilience of their operations against advanced threats. Trellix, with its extensive partner ecosystem, leverages artificial intelligence, automation, and analytics to empower over 50,000 business and government customers with responsibly architected security. The Executive Assistant role provides high-level administrative support to senior executives, reporting to the Manager and the Global Head of Administrative Services. This position involves administrative duties, travel and meeting coordination, and preparing presentations and reports. It demands a high level of diplomacy, confidentiality, and discretion, requiring sound judgment, strong written and verbal communication, administrative, and organizational skills, as well as the ability to balance multiple priorities. This is an individual contributor, hybrid position based out of Trellix's office in Tyson's Corner, VA, requiring in-office presence 2-3 days a week.

Requirements

5+ years of experience as an Executive Assistant to C-Level Executives within the technology industry with a Global or multinational company.
Strong project management experience.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and high level of professionalism and discretion.
Very strong interpersonal skills with the ability to build relationships with stakeholders, including staff, Board members, and external partners.
Proven experience in managing complex schedules and coordinating international travel.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
High level of discretion and confidentiality.
Proactive: Anticipates needs and takes initiative without being prompted.
Adaptability to a fast-paced and changing environment.
Culturally Aware: Sensitive to cultural differences and skilled at working with a diverse, global team.

Responsibilities

Manage and coordinate complex schedules for executives, including meetings, travel, and conferences.
Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.
Serve as the primary point of contact between executives and internal/external stakeholders.
Handle confidential information with discretion.
Organize detailed travel plans, itineraries, and agendas.
Coordinate travel arrangements, including flights, accommodations, and ground transportation.
Plan and coordinate executive meetings, including agenda preparation, logistics, and follow-up.
Organize corporate events, retreats, and off-site meetings.
Prepare and edit correspondence, reports, presentations, and other documents.
Maintain comprehensive and accurate records, including expense reports.
Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.
Collaborate with various departments to support cross-functional initiatives.