Executive Assistant – Maternity Leave, 12 Months

Intact FC • Montreal, QC

11d • Hybrid

About The Position

We are looking for an Executive Assistant – Maternity Leave, 12 Months for our Finance department. You will play a crucial role in supporting our financial executives and act as the key point of contact in a dynamic and fast-paced environment.

Requirements

• College diploma in administration/secretarial studies or an equivalent combination of education and experience.
• Minimum 3 Years of experience in a similar role.
• Strong organizational, proactive, and time management skills.
• Ability to multitask and handle changing priorities.
• Addressing issues as they arise with strong resourcefulness, ability to work independently, and sound judgment.
• Rigor and accuracy in all tasks.
• Excellent knowledge of the Office Suite (Word and PowerPoint more specifically).
• Develop/maintain strong relationships with external and internal partners and present a professional and positive image.
• Exhibit an excellent team spirit and collaboration.
• Excellent oral and written communication skills in French and English.
• Bilingualism (French / English) - Need to interact on a regular basis with colleagues across the country.

Responsibilities

• Plan, coordinate, and organize calendars/meetings.
• Handle invitations, address and resolve scheduling conflicts, and manage catering, equipment, and other needs.
• Manage travel arrangements and prepare expense reports.
• Track budgets, bill payments, purchase orders, etc.
• Prepare, edit, and proofread various documents, reports, and presentations to ensure accuracy and compliance with company standards.
• Plan the arrival and departure of employees by ordering equipment and managing access requests.
• Maintain strict confidentiality and professional discretion in managing sensitive information.
• Offer support to teams and colleagues as needed and collaborate as part of an administrative team.

Benefits

• Support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
• Equal opportunity employer
• Accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.
• Workplace adjustments (accommodations).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees