Executive Assistant

Avalara • UNAVAILABLE, UNAVAILABLE

5d • Remote

About The Position

Avalara is looking for an Executive Assistant to support C-suite leaders within our Technology, Product, and Strategy organizations. Reporting to the Manager of Executive Assistants, you will be a trusted partner to executive leadership, helping create focus, understanding, and execution across main priorities. This is a remote position in the United States (#LI-Remote) and offers the opportunity to work with leaders shaping Avalara's technology, products, AI-driven innovation, and long-term strategy. You'll bring structure to complex priorities, build relationships across the business, and help leaders operate at their best while contributing to the energy and culture that make Avalara a great place to work.

Avalara is an AI-first Company
AI is embedded in our workflows, decision-making, and products. Success here requires embracing AI as an essential capability.
You’ll bring experience using AI and AI-related technologies, ready to thrive here.
You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers.
You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.

Requirements

• 5+ years of experience supporting senior leaders or executives.
• Experience managing executive calendars, travel, meetings, and confidential information with.
• Experience supporting leaders in technology, product, engineering, strategy, SaaS, or related activities.
• Experience coordinating projects, executive meetings, events, or offsite engagements from planning through completion.
• Demonstrated curiosity, including an interest in AI technologies, product development, business strategy, and identifying opportunities to improve processes and team effectiveness
• Experience using AI and AI-related technologies.

Responsibilities

• Manage complex executive calendars, priorities, communications, and scheduling needs.
• Coordinate leadership meetings, offsite events, travel, and executive activities from planning through execution.
• Prepare executives for meetings by organizing agendas, materials, logistics, and follow-up actions.
• Be a primary contact for executive team members and build trusted relationships across the organization.
• Support presentations, expense management, and other administrative activities that help leaders accomplish priorities.
• Coordinate special projects by managing partners, timelines, communications, and action items.
• Partner with Chiefs of Staff on executive operating rhythms, including staff meetings, leadership reviews, and planning processes.
• Track main deliverables and help ensure follow-through on commitments and decisions.
• Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness.
• Develop an understanding of Avalara's technology, AI automation, products, and priorities to better support executive teams.

Benefits

• Total Rewards
• In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.
• Health & Wellness
• Benefits vary by location but generally include private medical, life, and disability insurance.
• Inclusive culture and diversity
• Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed