Executive Assistant

Nomura Holdings, inc.•New York, NY

2d•$90,000 - $160,000

About The Position

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to senior executives. The ideal candidate is a trusted business partner who anticipates needs, manages competing priorities, and ensures the executive’s time is optimized through exceptional calendar management, communication, and operational support.

Requirements

Bachelor’s degree preferred.
5+ years of Executive Assistant experience supporting C-suite or senior executives.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
High level of professionalism, discretion, and confidentiality.
Strong problem-solving skills with the ability to anticipate executive needs.
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Microsoft Teams, Zoom, Slack, and Google Workspace.

Nice To Haves

Experience supporting multiple executives simultaneously.
Experience in financial services, consulting, or other fast-paced corporate environments.
Event planning and board meeting coordination experience.
Project management experience.
Familiarity with expense management systems such as Concur.

Responsibilities

Manage complex calendars, meetings, and scheduling across multiple time zones.
Coordinate domestic and international travel, including flights, hotels, transportation, visas, and detailed itineraries.
Prioritize and manage incoming communications, including emails, phone calls, and correspondence.
Prepare presentations, reports, agendas, meeting materials, and executive-level communications.
Take meeting notes, track action items, and follow up to ensure timely completion.
Coordinate internal and external meetings, board meetings, client meetings, and leadership offsites.
Serve as a liaison between executives, business leaders, clients, and external partners while maintaining professionalism and confidentiality.
Manage expense reports, invoices, purchase orders, and budget tracking.
Support special projects, strategic initiatives, and cross-functional coordination.
Maintain confidential records and handle sensitive information with the highest level of discretion.
Improve administrative processes and identify opportunities to increase executive efficiency.