Executive Assistant

Wintrust Financial Corporation•Rosemont, IL

1d•$28 - $41•Onsite

About The Position

The Executive Assistant is responsible for executing a range of administrative duties and overseeing the information dissemination for several Leaders and their associates within the organization. They provide exemplary customer service characterized by professionalism, confidentiality, and prudent judgment. This position requires robust administrative competencies, proficiency in Microsoft Office suite applications such as Excel, Outlook, and PowerPoint, as well as the capability to organize and coordinate multiple responsibilities, prioritize daily tasks, and uphold a courteous and respectful demeanor. This position is 100% in-office, Monday through Friday, from 8:00AM to 5:00PM, with one exception: one day each week, an earlier arrival will be required for meetings that begin at 7:30AM.

Requirements

5-7 years of relevant experience
Proven experience of recognizing the necessity of adhering to pre-established timetables without compromising on quality
Anticipate the needs of leadership by proactively managing complex calendars
Ability to manage seamless logistics for meetings and presentations including booking venues and prepping materials
Highly proficient in Microsoft Suite
Polished image and business attire is a requirement.
Confidentiality is essential to the Suite.

Nice To Haves

Background in financial industry a plus
High degree of personal integrity to build and maintain trust across senior leadership, internal teams and external partners

Responsibilities

Provide a branded, warm-welcoming support for the Suite.
Assist staff with reserving rooms and hotel office space.
Assist with setting up meetings, audio/video setup, and ordering meals.
Attend some meetings to monitor room devices.
Collaborate with Tech Teams to ensure room devices are operational.
Manage room calendars.
Coordinate and distribute multiple meeting agendas throughout the week and draft meeting minutes.
Attend meetings to compose meeting minutes.
Work with various business groups (e.g., Tech Support, Corporate Real Estate, Security Guards, and Building Management) that support the Suite.
Respond to general Office inquiries.
Send mass communication on behalf of team members.
Draft, edit, and proofread correspondence and PowerPoint presentations.
Oversee daily office operations.
Ensure the office is well-supplied, clean, organized, and maintained.
Create procedures to support a functional office for the teams; mail management, supply ordering, badge access, maintenance requests, and other facility needs.
Update internal SharePoint websites for teams.
Track expenses and process invoice payments.
Make travel arrangements for Executives.
Complete expense reports.
Provide other administrative support as necessary and special projects as assigned.