Executive Assistant

Sentara Hospitals • Charlottesville, VA

8d • Onsite

About The Position

Sentara Martha Jefferson Hospital is hiring an Executive Assistant for a full time, Day shift position to support the hospital President and Vice President of Operations. This is an onsite position in Charlottesville, VA. Hours : Monday to Friday 730a to 4p but some flexibility for start and end time is available within business hours. 40 hours per week. The Executive Assistant will perform a variety of administrative tasks aimed to optimize the time and performance of the hospital executive team. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing calendars, organizing meetings and appointments, preparing documents or reports, participating in projects. May involve dealing with confidential information. This position will support the hospital President and Vice President of Operations and assist in coordination and support of the Hospital Board. Duties will include meeting set up, calendar coordination, leadership meetings, and executive workgroup meetings. Patient Satisfaction scores are highest in the system at Martha Jefferson Sentara Martha Jefferson Foundation education assistance program up to $32,500 Free Parking at Sentara Martha Jefferson Education High School Diploma required Associates or Bachelor's degree highly preferred.

Requirements

• High School Diploma required
• 3 years of experience as an Executive Assistant required
• 1 year of experience in coordination and reporting required
• Microsoft Office Suite including Excel, PowerPoint, and outlook calendar management Required

Nice To Haves

• Associates or Bachelor's degree highly preferred.
• Experience in correspondence drafting and highly developed communication skills preferred
• Healthcare and Hospital specific experience preferred

Responsibilities

• acting as a first point of contact
• dealing with correspondence and phone calls
• managing calendars
• organizing meetings and appointments
• preparing documents or reports
• participating in projects
• meeting set up
• calendar coordination
• leadership meetings
• executive workgroup meetings

Benefits

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Reimbursement for certifications and free access to complete CEUs and professional development
• Pet Insurance
• Legal Resources Plan
• Colleagues may have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees