Executive Assistant

Virginia Economic Devel Partnership • Richmond, VA

7d • Hybrid

About The Position

The Virginia Economic Development Partnership (VEDP) seeks an Executive Assistant to provide strategic executive and operational support to the Information Technology Division (IT). This position serves as a trusted partner to the Vice President, Information Technology and coordinates administrative, operational, and communications activities across the division. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage competing priorities, exercise discretion, and thrive in a fast-paced environment. This position works closely with IT leadership, VEDP staff, vendors, and external partners to ensure the smooth operation of division activities and initiatives.

Requirements

• Exceptional organizational, planning, and time management skills
• Strong written and verbal communication abilities
• Strong analytical and problem-solving skills
• Excellent grammar, proofreading, and presentation development skills
• Demonstrated ability to manage multiple priorities and deadlines simultaneously
• Ability to exercise sound judgment, discretion, and professionalism in handling sensitive and confidential information
• Strong attention to detail and commitment to accuracy
• Customer service mindset with a collaborative and solutions-oriented approach
• Ability to work independently while coordinating effectively with diverse stakeholders
• Demonstrated ability to learn new technologies, business processes, and software applications
• 3-5 years’ experience providing executive-level administrative support
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Being authorized to work in the U.S. is a precondition of employment.
• A valid Virginia driver’s license is required.

Nice To Haves

• Experience managing procurement, purchasing, invoices, contracts, or vendor relationships preferred
• Experience with meeting management, project tracking, or workflow tools preferred

Responsibilities

• Provide executive support to the Vice President, Information Technology
• Lead IT procurement, purchasing, contract administration, and vendor activities
• Process invoices, vendor payments, reimbursements, and purchasing documentation
• Manage executive calendars, communications, and team travel arrangements
• Coordinate division operations, activities, and strategic initiatives
• Prepare executive correspondence, presentations, reports, and briefing materials
• Track decisions, action items, project milestones, and operational deliverables
• Coordinate onboarding, offboarding, and employee engagement efforts
• Maintain policies, procedures, records, and operational documentation
• Serve as a liaison between IT leadership, staff, and external stakeholders
• Recommend and implement improvements to administrative and business processes

Benefits

• VEDP is an Equal Opportunity Employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed