Executive Assistant

2K•Novato, CA

7d•Onsite

About The Position

2K is seeking a proactive, highly organized Executive Assistant to support multiple leaders within the Horizon Business Unit, 31U Studio, and Ignite Studio. This role provides high-level administrative support, including calendar management, travel coordination, and expense reporting, and also engages in project-based work such as developing presentations, managing communications, and assisting with strategic initiatives. The ideal candidate is a skilled multitasker with strong attention to detail, capable of anticipating needs and executing independently in a fast-paced environment.

Requirements

Bachelor's degree or equivalent; 5+ years related experience, or equivalent combination of education and experience.
Prior experience as a senior-level admin supporting C-Level executives highly desired.
Experience in a business development environment representing the company with external stakeholders.
Excellent verbal and written communication skills; outgoing personality with strong interpersonal skills.
Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
Experience with Google Suite and Zoom/online conference solutions preferred.
Acute attention to detail; strong spelling and grammar skills.
Experience with large-scale meeting coordination.
Self-motivated, able to multi-task and manage priorities and workflow; adaptable to changing priorities.
Strong judgment with timely and sound decision-making.
Excellent organizational and problem-solving skills.
Professional communication across in-person, phone, and electronic channels.
Ability to maintain confidentiality.
Ability to spot inefficiencies and improve daily processes.

Responsibilities

Manage complex calendars for 3+ Leaders across time zones, handling scheduling, conflicts, and prioritization.
Coordinate domestic and international travel, including flights, itineraries, lodging, and meeting logistics.
Prepare, submit, and reconcile expense reports in Concur and per company policy.
Provide meeting support, including agenda preparation, note-taking, and action item follow-up.
Coordinate department meetings and functions: invites, materials, facilities, catering, and technical support.
Coordinate with Legal on vetting department-related contracts.
Act as a liaison between the 3+ Leaders and internal/external stakeholders with timely follow-up and clear communication.
Assist in preparing presentations and reports using PowerPoint and Google Slides.
Support cross-functional project timelines and communication flow.
Track status and deadlines for small-scale initiatives.
Develop systems to maximize efficiency.
Conduct light research and compile data.
Serve as a point of contact for internal stakeholders.
Help plan team events, offsites, and milestone meetings.
Assist with onboarding logistics and internal communications for the Partnerships team.
Coordinate with the 2K Administrative team as needed.
Perform other duties as assigned by the manager.