Executive Assistant

Lurie Children's Hospital • Chicago, IL

6d • Onsite

About The Position

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Requirements

• 5 years supporting senior leadership and/or faculty required.
• Business or healthcare experience improving work flows in a complex and fast changing environment.
• Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Solid organizational and time management skills with the ability to prioritize work.
• Proven ability to effectively manage self and others through ambiguous situations.
• Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy.
• Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.
• Proactive thinker; ability to anticipate and prepare ahead of need.
• Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors.

Nice To Haves

• Bachelor’s degree preferred
• Project management experience a plus.

Responsibilities

• Provides advanced technical and professional administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Assists executives with meeting management. Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
• Collaborates with leaders/staff to defines, document and maintain clear, well-defined processes.
• Manages divisional/departmental projects.
• Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
• Analyzes problems, interprets operational needs, and collaborates with leaders to develop solutions.
• Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
• Develops and distributes meeting materials, agendas, and meeting notes.
• Arranges executive’s travel, creates itineraries for client/candidate visits and/or event speakers/participants.
• Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve accounting issues as needed.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Assists with various other duties as assigned.

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive