Executive Assistant

Procter & Gamble • Boston, MA

3d • Onsite

About The Position

P&G is the largest consumer packaged goods company in the world. We have operations in over 75 countries, with 65 trusted brands that improve lives for 5 billion consumers worldwide. This brings many advantages, including the opportunity for our employees to enjoy a diverse and rewarding lifelong career filled with new and exciting challenges. The Opportunity: Become an indispensable partner to the SVP of North America Grooming as an Executive Assistant, driving operational excellence and seamless support for a dynamic, high-impact business. This pivotal role requires an individual who thrives in a fast-paced environment, adeptly managing complex responsibilities with discretion and initiative. You will be instrumental in: Providing comprehensive, proactive support to the SVP, ensuring efficient day-to-day office operations. Anticipating business needs and priorities, delivering high-quality support to the broader team. Navigating diverse time zones and adapting working hours to meet critical business demands. Operating with a high degree of autonomy, while seamlessly collaborating with P&G Grooming Executive Board and North America Leadership Team offices. Leveraging advanced proficiency in Microsoft Suite and exploring AI tools (e.g., Copilot) to optimize workflows and enhance regional support. Given the inherent complexity and demanding nature of this role, the successful candidate will possess exceptional organizational skills, unwavering professionalism, and the ability to handle highly sensitive information with absolute confidentiality and trust.

Requirements

• Bachelor’s degree or Associate's degree with 2 years of executive assistant experience.
• Ability to work 3-5 days per week out of our Boston location.
• Demonstrated expertise in comprehensive calendar management.
• Strong knowledge in Word, Excel, and PowerPoint.
• Proven ability to plan and coordinate complex domestic and international travel logistics, including visa requirements.
• Proficient in managing and submitting expense reports.
• Ability to effectively leverage AI tools (e.g., Gemini, Copilot) for tasks such as document summarization, publication, and drafting professional communications on behalf of the SVP.

Responsibilities

• Foster strong, collaborative relationships with members of the Grooming North America Leadership Team and the offices of the Grooming Executive Board.
• Cultivate a robust team environment among North America assistants and with Executive Assistants across the campus, ensuring seamless operational support and coverage, even during periods of vacation or absence.
• Proactively manage critical stakeholder relationships on behalf of the executive, demonstrating exceptional written and verbal communication skills to foster trust and ensure effective information flow.
• Oversee the SVP's day-to-day scheduling, ensuring optimal use of time and alignment with priorities. Proactively identify and resolve scheduling conflicts.
• Assess and prioritize all incoming requests for the executive's time, including meetings, speaking engagements, and interviews. Determine the most appropriate course of action for each request, including effective redirection to other team members when suitable.
• Strategically identify opportunities for the SVP to engage with others, despite high demands on their time.
• Maintain a deep understanding of the key processes, data, personnel, and strategic objectives pertinent to the executive's area of responsibility.
• Schedule and coordinate key Grooming North America meetings, including those in Boston, with customer teams, other leaders, and offsite events for the North America Leadership Team.
• Assist in the planning and execution of the annual strategy renewal for the entire North America Region.
• Manage and update essential organizational information, such as organizational charts.
• Maintain and distribute Meeting Summary Calendars and Customer Meeting Calendars.
• Ensure all distribution lists for the Boston office and North America team are current and accurate.
• Collaborate closely with HR and Communications teams on critical employee engagement initiatives and communications, including town halls and company-wide messages.
• Provide hands-on support with various business tasks, such as summarizing emails and managing artwork assets.

Benefits

• Responsibilities as of Day 1 - you will feel the ownership of your work from the beginning, and you will be given specific ownership areas and responsibilities.
• Continuous mentorship - you will work with passionate people and receive formal training as well as day-to-day mentoring from your manager.
• Work and be part of a dynamic and encouraging environment - working over a diverse array of interesting problems.
• Promote agility and work/life effectiveness and your long-term well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree