Executive Assistant - Workday Government

Workday•Pleasanton, CA

1d•$94,100 - $167,200•Hybrid

About The Position

As the Executive Assistant to the Workday Government Product and Technology organization within Workday Government LLC, you will be a vital partner to our executive team. We are seeking a highly proactive and adaptable individual to manage the executive office's complex demands, anticipate needs, and ensure seamless operations. This high-impact role requires exceptional organizational ability, impeccable communication, and the utmost discretion, as you will be a gatekeeper of confidential information. Success hinges on your ability to strategically manage multiple priorities, from complex scheduling and global travel to project and event coordination. If you excel in a fast-paced environment and are ready for a role with significant impact, we encourage you to apply.

Requirements

5+ years of executive support and/or project coordination experience, supporting multiple senior level executives.
Experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and Slack

Nice To Haves

Experience supporting a Federal Government business vertical.
Demonstrated ability to anticipate executive needs and manage schedules to promote the most effective use of time.
Proven capacity to handle highly sensitive information with sound judgment, discretion, confidentiality, and integrity.
Strong critical thinking skills and the ability to work independently with general guidance.
High attention to detail, especially for publishing meeting agendas, taking and distributing notes, and following up on action items.
Strong written and verbal communication skills.
BA/BS degree or equivalent practical experience.

Responsibilities

Serve as a strategic partner to five executives, proactively managing their daily needs. This includes complex calendar management (ensuring all meetings are confirmed), processing expense reports, and handling various ad-hoc requests to ensure an organized schedule and commitment fulfillment.
Act as a primary point of contact, expertly prioritizing and managing communication with employees at all levels, other executives, and external partners. Prepare and draft professional correspondence, internal communications, and presentations.
Plan and book seamless domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations. You will handle complex logistics, problem-solve non-routine issues, and maintain a keen awareness of time zones and global complexities.
Track and drive critical tasks and projects to completion, following up on outstanding items to ensure deadlines are met. Coordinate department events, managing all logistics from agenda preparation and catering to venue securing and inviting attendees.
Function as a forward-thinking problem solver, demonstrating initiative with minimal direction. Anticipate executive needs and take decisive action to ensure a smooth, efficient workflow at all times.