Executive Assistant - Government Law and Policy

Greenberg Traurig•Washington, DC

11d•$47 - $59•Onsite

About The Position

Greenberg Traurig (GT), a global law firm, is seeking a highly skilled Executive Assistant for its Government Law & Policy Team in the Washington, D.C. office. This role requires a professional who thrives in a fast-paced, deadline-driven environment, possessing strong problem-solving and decision-making abilities. Excellent communication skills are essential for collaboration and client service. The ideal candidate will be client-focused, proactive, and demonstrate initiative, adaptability, and innovation. This position is based in the Washington, D.C. office on an in-office basis.

Requirements

Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure
The successful candidate should be a self-starter, forward-thinking, action-oriented and focused
Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently
Strong attention to detail and ability to manage time effectively
Requires the ability to work under pressure to meet strict deadlines
Excellent verbal and written communication skills
Learn quickly to adapt to new situations
The ability to respond outside of normal business hours
Minimum of 5 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size law firm
Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies

Nice To Haves

Bachelor's degree preferred

Responsibilities

Manages and maintains busy calendar, email and telephone; schedules appointments
Prepares and organizes travel arrangements
Maintains client files, updates contact lists
Drafts letters and correspondence (including word processing and proof reading)
Conserves attorneys and directors time by reading, researching and routing correspondence
Monitors, screens, responds to and distributes incoming communication
Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation
Manages client billing and collections, time entry
Heavy client contact for coordination and to assist with the management of client relationships
Supervises and manages a team of Legislative Assistants, including assigning and delegating work, monitoring performance, providing day-to-day guidance, and serving as the primary point of escalation for team-related matters
Coordinates workflow between Legislative Assistants and attorneys/directors to ensure timely and efficient completion of assignments
Assists in the onboarding and training of new Legislative Assistants and supports their ongoing professional development
Coordinates client engagement and conflicts process
Assists in business development initiatives and filings
Collaborate effectively with Administrative Support Coordinators, Legislative Assistants, and other members of the legal support teams
Utilize firm resources efficiently to achieve desired outcomes
Assist with overflow work and special projects as assigned