YourLiebherrCareer: Executive Assistant

Liebherr•Tupelo, MS

About The Position

The Executive Assistant provides administrative support to Executive Management and supporting departments, with a focus on supporting the Logistics Center Director and leadership team. The role manages executive calendars, correspondence, meeting preparation, presentations, reports, travel arrangements, confidential records, administrative operations, and communications across site and corporate functions. The position also coordinates site events, leadership visits, customer meetings, employee engagement activities, purchasing and vendor requests, corporate credit card reconciliation, onboarding support, and document management. It assists with operational KPI reporting, action-item follow-up, audits, compliance reviews, continuous improvement initiatives, and site projects. The role is eligible to work from home and requires domestic and international travel up to 15% of the time.

Requirements

High school diploma or equivalent.
At least 4 years of experience as an Executive Assistant reporting directly to Senior Management.
Ability to obtain and maintain a valid driver's license and passport.
Legally authorized to work in the United States without current or future sponsorship.

Responsibilities

Manage and maintain complex calendars, appointments, and meeting schedules for the Logistics Center Director.
Coordinate internal and external meetings, including preparing agendas, meeting materials, and minutes.
Screen, prioritize, and respond to correspondence, emails, and telephone inquiries.
Prepare presentations, reports, dashboards, and executive communications.
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
Support the leadership team with administrative activities and special projects.
Maintain confidential records, documents, and personnel-related information.
Organize and manage site events, leadership visits, customer meetings, and employee engagement activities.
Manage purchasing requests, office supplies, and vendor coordination for administrative services.
Maintain the corporate credit card and reconcile charges monthly.
Ensure accurate filing and document management in accordance with company policies.
Act as a liaison between site leadership, employees, customers, suppliers, and corporate functions.
Facilitate communication across operations, warehouse, transportation, customer service, and support departments.
Coordinate leadership meetings, operational reviews, and town hall sessions.
Support onboarding activities for new management team members and visitors.
Assist in preparing operational KPI reports and management presentations.
Track action items from leadership meetings and ensure timely follow-up.
Support continuous improvement initiatives and site projects through administrative coordination.
Collect and organize data for audits, compliance reviews, and business reporting.