Executive Assistant

Principal Financial Group • Des Moines, IA

23d • Hybrid

About The Position

As an Executive Assistant, you will provide executive-level administrative support to the VP of Financial Risk Management while partnering with the Corporate Actuarial community to support recruiting efforts, manage complex AVP calendars, and drive overall operational efficiency. This role requires discretion, judgment, and the ability to manage complex scheduling, communications, and materials that influence large portions of the enterprise, especially within their business. Executive Assistants anticipate leader needs, act as liaisons with key internal and external partners, and ensure organizational priorities are executed efficiently and effectively. They work with confidentiality, influence, and collaboration while supporting a high level of complex scheduling and materials.
Supports senior level SCBU or BU leaders who are driving strategy and operational excellence within their function or region. This role requires heavy cross-functional coordination and collaboration and is empowered to manage administrative priorities quickly and efficiently. This work may include managing all aspects of a leader(s) schedule including: responding to all invitations and requests, independently making decisions of priority on behalf of the leader(s) supported due to their understanding of their involvement, what the business needs are, as well as key stakeholders. Negotiates with others to find the best date/time options. Anticipates and recommends required and optional attendees. Proactive meeting management/coordination. Facilitates communications on behalf of the leader(s) supported to the department or team, creates/maintains distribution lists.
Conveys a strong presence while representing their senior leader(s) in communications and interactions with key stakeholders, as well as acts as a liaison to their senior leader(s). May facilitate and attend meetings/events, and/or lead special projects. Actively collaborate with peer administrative teams across the enterprise to ensure seamless information flow and timely issue resolution. Incumbents in this position can articulate their opinions and hold crucial conversations while making level-headed decisions in a fast and fluid environment that are purposeful and intentional in the face of change, workplace conflict, and adversity.
Responsible for drafting agendas and collaborating with key stakeholders to ensure alignment with meeting objectives. This includes incorporating related emails, prior meeting highlights, action items, and discussions. Identify presenters and attendees, collaborate with stakeholders to identify area of focus. Seek and distribute related meeting materials. The support is complex and ranges from global scheduling, board prep, sensitive data including financial information, etc. Make recommendations on the most efficient and effective way for the leader(s) supported to organize their work. Connect multiple channels of information/communications together to make assessments and assist in prioritizing information for the leader(s). May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact.

Requirements

• 6+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education.
• High school diploma required.
• Strong organizational skills.
• Strong attention to detail.
• Strong verbal and written communication skills.
• Ability to leverage AI powered tools to support day-to-day work.
• Ability to gather, consolidate and analyze data from various sources.
• Strong project reporting skills, with a focus on interdepartmental communication.
• Ability to set priorities, handle multiple tasks and meet deadlines.
• Flexible and adaptable to rapidly changing priorities.
• Ability to handle confidential information.
• Strong keyboarding skills.
• Adaptability in computer, web and mobile business applications.
• Proficiency in Windows based computer applications (Microsoft Office).
• Proficiency in the operation of office equipment.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Provide executive-level administrative support to the VP of Financial Risk Management.
• Partner with the Corporate Actuarial community to support recruiting efforts.
• Manage complex AVP calendars.
• Drive overall operational efficiency.
• Manage complex scheduling, communications, and materials.
• Anticipate leader needs.
• Act as liaisons with key internal and external partners.
• Ensure organizational priorities are executed efficiently and effectively.
• Manage all aspects of a leader(s) schedule including responding to all invitations and requests.
• Independently make decisions of priority on behalf of the leader(s) supported.
• Negotiate with others to find the best date/time options.
• Anticipate and recommend required and optional attendees.
• Proactive meeting management/coordination.
• Facilitate communications on behalf of the leader(s) supported to the department or team.
• Create/maintain distribution lists.
• Represent their senior leader(s) in communications and interactions with key stakeholders.
• Facilitate and attend meetings/events.
• Lead special projects.
• Collaborate with peer administrative teams across the enterprise.
• Draft agendas and collaborate with key stakeholders to ensure alignment with meeting objectives.
• Incorporate related emails, prior meeting highlights, action items, and discussions into agendas.
• Identify presenters and attendees.
• Collaborate with stakeholders to identify area of focus.
• Seek and distribute related meeting materials.
• Make recommendations on the most efficient and effective way for the leader(s) supported to organize their work.
• Connect multiple channels of information/communications together to make assessments and assist in prioritizing information for the leader(s).
• May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact.

Benefits

• Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.
• Pension Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED