Executive Assistant, Film Business

A24•New York, NY

16d•$75,000 - $95,000•Onsite

About The Position

We are seeking an experienced Executive Assistant to support two senior executives in our Film business. This role is ideal for someone who thrives in a fast-moving environment, exercises excellent judgment, and can keenly manage competing priorities while maintaining a high-level of professionalism and discretion. The Executive Assistant will serve as a trusted partner to the executives, providing strategic administrative support, driving coordination across stakeholders, and ensuring day-to-day operations run smoothly. This is a NY-based, in-person role that will work closely with a collaborative team of executive support professionals.

Requirements

2+ years of experience supporting senior executives, preferably in fast-paced, high-growth environments
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Proven ability to manage multiple priorities, deadlines, and stakeholders with sound judgment and discretion
Ability to handle highly confidential information with professionalism and integrity
Collaborative, service-oriented mindset with a willingness to pitch in wherever needed
Calm, adaptable, and solutions-focused under pressure
Advanced proficiency with Google Workspace, Microsoft Office, and expense management tools (e.g., Ramp, Expensify)
Highly resourceful, dependable, and proactive

Responsibilities

Provide high-level administrative and operational support, including complex calendar management, meeting coordination, and ongoing prioritization of projects and initiatives
Manage a high volume of scheduling requests and shifting priorities across internal and external stakeholders
Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries
Anticipate needs, proactively solve problems, and identify opportunities to improve processes and workflows
Serve as a key point of contact between the executives and filmmakers, partners, industry professionals, investors, and other stakeholders
Plan and execute logistics for meetings, business trips, off-sites, and special events
Partner closely with coordinators, executive assistants, and cross-functional teams to ensure alignment across schedules and priorities
Prepare, review, and process documents, contracts, expense reports, and other sensitive materials
Track action items, deadlines, and key deliverables to ensure timely follow-through
Compile briefing materials, presentations, and background information for meetings, speaking engagements, and special projects
Build and maintain a strong understanding of key relationships across partners, vendors, and industry contacts
Support occasional personal tasks and errands for the executives, as needed
Take ownership of ad-hoc projects and requests, as needed