Executive Assistant

First National Bank of Omaha•Omaha, NE

38d•Onsite

About The Position

We are seeking a highly organized, resourceful, and relationship-oriented Executive Assistant to provide comprehensive support to senior leadership. This role goes beyond traditional administrative responsibilities — it plays a critical part in helping our leadership team operate at their best while also fostering a welcoming, engaging environment that reflects our family-owned culture and community spirit. This role will involve responsibilities divided between the Lauritzen Corporation, a privately held bank holding company, and FNBO with approximately 70% of the work dedicated to the Lauritzen Corporation and 30% to FNBO. The Lauritzen Corporation is separate from FNBO and benefits will vary.

Requirements

Proven experience as an executive assistant or in a similar high-level administrative role.
Strong organizational skills with the ability to prioritize and manage multiple tasks.
Excellent communication and interpersonal skills; able to interact effectively across all levels.
Tech-savvy, comfortable with Microsoft Office, Outlook, and other productivity tools.
Demonstrated ability to exercise sound judgment and maintain confidentiality.
A positive, approachable presence that contributes to a welcoming and engaging work environment.
Candidates must possess unrestricted work authorization and not require future sponsorship.

Responsibilities

Manage calendars, schedule meetings, coordinate travel, and prepare materials to ensure leaders are well-organized and set up for success.
Plan and execute meetings, events, and gatherings that are both productive and thoughtfully run, ensuring participants feel engaged and valued.
Serve as a point of contact between executives, employees, and external partners, balancing professionalism with approachability.
Help create a warm and welcoming environment — adding thoughtful touches that make the workplace feel connected, approachable, and even a little fun. This includes anticipating needs, celebrating milestones, and contributing to a culture where people enjoy showing up.
Handle sensitive information with the highest level of discretion and professionalism.
Assist with special projects, presentations, and initiatives as directed by leadership.
Assist in compiling, tracking, and submitting required regulatory documents; Support audits, examinations, and regulatory reviews as needed.
Coordinate, organize, and distribute board materials, including agendas, reports, presentations, and supporting documentation;
Schedule board meetings, including logistics, calendars, meeting rooms, and virtual meeting platforms;
Maintain board books and ensure all materials are accurate and complete;
Serve as a point of contact for board members regarding meeting logistics and document access.
Work both independently and in close collaboration with the team of Executive Assistants to ensure smooth operations across the executive office.