Executive Assistant to Chief Executive Officer

First Source Title•Pompano Beach, FL

5d•$25 - $35•Onsite

About The Position

First Source Title Agency is looking for a highly organized, proactive Executive Assistant to support our leadership team. If you're a natural multitasker who thrives in a fast-paced environment and loves keeping operations running smoothly, we'd love to hear from you.

Requirements

Proven experience as an Executive or Administrative Assistant
QuickBooks proficiency (required)
Strong multitasking and prioritization skills
Excellent written and verbal communication
Proficiency in MS Office and/or Google Workspace
Sharp attention to detail and a high level of professionalism
Self-starter with excellent follow-through and ownership mindset
Thrives in a fast-paced, ever-evolving environment; friendly, energetic, and respectful in every interaction
Strong problem-solving skills
Ability to work effectively independently and within a team environment in a fast-paced volume environment
Ability to manage time effectively, maintain organization, and prioritize tasks to meet deadlines
Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality

Nice To Haves

Experience in title, real estate, or legal industries
Associate's or Bachelor's degree

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments
Handle bookkeeping tasks in QuickBooks — invoicing, expense tracking & reconciliation
Prepare correspondence, reports, and presentations
Coordinate travel, itineraries, and expense reports
Screen calls, emails, and communications
Maintain organized digital and physical filing systems
Provide all-around administrative support with discretion
Support with light project management tasks, follow-ups, and reporting
Maintain documentation and ensure clarity across all ongoing initiatives
Act as liaison between business partners, contractors, or vendors
Assist CEO in any task that may be on an as-needed basis