Executive Assistant to Chief Operations Officer

Silver Ventures LLC • San Antonio, TX

5d • Onsite

About The Position

The Executive Assistant to the Chief Operations Officer is the thought partner in strategic prioritization and will assist the COO in leveraging his/her time by representing him/her in communications where possible and manage incoming requests independently in close coordination with the COO.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience in an executive assistant or project management role.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive administrative support to COO, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Prepares agendas and meeting plans, slide decks and necessary meeting information.
• Handle confidential information with discretion.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist with the preparation of materials for board meetings and other executive sessions.
• Serve as the primary point of contact for internal and external communications on behalf of the executives.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Identify accountabilities and by-when dates/deadlines that support COO’s commitments, both internally and externally.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive