Executive Assistant

NCSA College Recruiting•Bradenton, FL

About The Position

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. About IMG Academy IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future while preparing them for college and for life. IMG Academy has been nationally recognized by organizations including Sports Business Journal, USA Today, and the Best and Brightest Companies to Work For for its workplace culture, innovation, and commitment to developing people both on and off the field. IMG Academy provides growth opportunities for student-athletes and partners through an innovative suite of on-campus and online experiences: Boarding school and camps, delivered on a state-of-the-art campus in Bradenton, Florida Online coaching through IMG Academy+, focused on personal development through the lens of sport and performance Online college recruiting through NCSA College Recruiting and SportsRecruits, providing industry-leading recruiting education, tools, and access to a network of more than 40,000 college coaches for student-athletes, families, club coaches, and event operators Elevate by IMG Academy, a performance and personal development solution that delivers mindset, leadership, and wellbeing programming to schools, colleges, and organizations through a combination of digital content and immersive experiences Position Summary This is a high-impact, high-visibility role providing strategic and administrative support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) at IMG Academy. The Executive Assistant serves as a critical partner in maximizing executive effectiveness by managing complex priorities, coordinating high-stakes engagements, and acting as a trusted liaison to internal leaders, external partners, and board-level stakeholders. This role requires exceptional judgment, discretion, and attention to detail, along with the ability to anticipate needs, streamline operations, and proactively support both day-to-day execution and longer-term priorities. The ideal candidate thrives in a fast-paced, high-performance environment and operates with professionalism, adaptability, and a solutions-oriented mindset.

Requirements

Bachelor’s degree required
3+ years of executive or senior-level administrative support experience
Strong organizational and time management skills, with the ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)
Strong interpersonal skills and ability to build relationships across teams
Demonstrated ability to handle confidential information with discretion
Detail-oriented, proactive, and adaptable

Nice To Haves

Bachelor’s degree in Business Administration, Communications, or related field
Experience in sports, education, or corporate environments

Responsibilities

Manage complex and dynamic calendars, including internal and external meetings, strategic planning sessions, and high-priority engagements
Coordinate domestic and international travel logistics, including detailed itineraries, accommodations, transportation, and expense reporting
Serve as a strategic partner to the CEO and CFO by anticipating needs, identifying potential challenges, and proactively supporting day-to-day operations
Draft, edit, and prepare executive-level communications, presentations, talking points, and reports
Handle highly sensitive and confidential information with the utmost integrity and discretion
Track, prioritize, and help drive execution of key deliverables and follow-ups across cross-functional teams
Lead planning and execution of board and executive-level meetings, including end-to-end event logistics (venue coordination, catering, materials preparation, IT alignment, and on-site support)
Manage board-related logistics and governance coordination, including travel, materials distribution, and board platform administration
Coordinate executive engagement opportunities, including conferences, speaking engagements, media, and podcasts
Oversee logistics for internal meetings and key campus engagements, ensuring seamless execution and alignment across stakeholders
Support daily transportation logistics for executives, including scheduling and coordination for on-campus movement and external travel needs
Serve as the primary point of contact for executive visitors, managing end-to-end experience and logistics
Represent the CEO/CFO office with professionalism and responsiveness in all communications
Execute special projects and additional responsibilities as assigned
Ensure adherence to all company policies, procedures, and business ethics standards