Executive Assistant

Clearwater Analytics•New York, NY

1d•$54,000 - $70,000

About The Position

The Executive Assistant helps Clearwater run smoothly by supporting leadership and maximizing their productivity. You'll act as a trusted right hand to senior executives — managing complex calendars, travel, and communications, while also helping drive key projects and events across the business. This role is a great fit for someone who thrives in a fast-paced environment, can move quickly with minimal direction, and brings sharp judgment to ambiguous situations.

Requirements

2+ years of experience supporting multiple senior executives simultaneously
Excellent verbal and written communication skills
A professional, mature demeanor and the ability to work effectively with a wide range of personalities
Strong planning, prioritization, and time management skills
Experience with international travel booking and visa requirements
Proficiency in MS Office Suite
Sharp attention to detail, discretion, and the ability to manage confidential information
A high-energy, curious mindset with a genuine passion to learn and contribute

Nice To Haves

Salesforce experience
Bachelor's degree in business administration, communication, or a related field
Familiarity with (or interest in learning about) financial markets

Responsibilities

Serve as primary point of access for your executive(s), managing complex calendars — including vetting, prioritizing, and recommending how time is spent — and ensuring they're fully prepared for every meeting
Coordinate end-to-end travel, including air, ground transportation, hotels, and international travel documentation (visas, etc.)
Draft internal and external communications on behalf of your executive, and manage the flow of information across all levels, internal and external
Track key deliverables, follow up on outstanding items, and ensure requests are handled with the right level of urgency
Manage expense reporting, including submitting receipts and processing expense statements in a timely manner
Manage projects, meetings, and large-scale events from budget planning through logistics (e.g., company-wide town halls, the annual company party)
Assist with annual calendar planning and help prioritize business activities across the org
Process expense reports, assist with budgets and headcount planning, and help resolve AP/AR issues
Partner with Facilities, IT, and Security to troubleshoot logistical issues
Support full-cycle executive recruiting — scheduling interviews, coordinating between hiring teams and candidates, and assisting with onboarding