Executive Assistant, On-site

Monogram Health•Brentwood, TN

5d•Onsite

About The Position

We are looking for a highly experienced, energetic, hyper-organized, and motivated Executive Assistant to handle a wide array of administrative tasks to support the work of our Region Presidents. This person must sit in our Brentwood, TN office.

Requirements

Minimum of eight (8) years of administrative support experience, executive level preferred
Demonstrated time management skills and ability to demonstrate high attention to detail.
Confidence to function in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision.
Advanced interpersonal skills
Regularly handle confidential information with utmost discretion and confidentiality
Ability to be flexible and available as needed throughout the workday.
Self-starting, critical problem solver who can switch priorities at a moment’s notice with minimal or no direction.
Ability to present a positive and respectful front in all situations.
Desire to work in entrepreneurial environment and be committed to our mission.
Advanced proficiency in Microsoft Office suite; advanced Outlook, Word, and PowerPoint skills
Experience with technologies such as Concur, Teams, video conference systems, and Zoom.

Nice To Haves

Bachelor's degree is preferred.

Responsibilities

Manage the Region Presidents’ calendars proactively, protecting focus time, resolving conflicts, and prioritizing meetings based on business impact
Triage and organize email inboxes, flagging time-sensitive items, drafting routine responses, and maintaining a clean filing system
Plan and coordinate regional pod tours end to end, including scheduling with pod leaders, building run-of-show agendas, and confirming logistics for the executive and any accompanying guests
Coordinate with regional and pod leadership to ensure tours minimize disruption to patient care and clinical schedules
Manage travel, ground transportation, and on-site details for field-based events, partnering with other EAs when multiple leaders attend
Coordinate with other executive assistants to schedule cross-functional and leadership group meetings across multiple calendars and time zones
Own the logistics for recurring meetings, including agendas, pre-reads, invites, and follow-up on action items
Coordinate travel and expense reporting, including itineraries and timely submission of reports
Serve as a trusted point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
Handle confidential and sensitive information (including PHI-adjacent and personnel matters) with strict discretion and in line with HIPAA and company policy
Anticipate needs by reviewing upcoming commitments and preparing the Region Presidents with the context and materials they need ahead of time