Executive Assistant to VP People Business Partner - Minnetonka, MN

UnitedHealth Group•Minnetonka, MN

4d•$34 - $57•Hybrid

About The Position

UnitedHealthcare (UHC) is seeking a highly capable Executive Assistant to support the Operations & Experience VP People Business Partner (PBP) and team in a fast paced, highly visible enterprise environment. This role is critical to the effectiveness of the team, requiring exceptional judgment, discretion, confidentiality, and the ability to anticipate needs in a dynamic enterprise setting. The Executive Assistant serves as a trusted partner to the VP PBP, enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across enterprise teams. The ideal candidate brings strong executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization. This role is based in the Minnetonka, MN office with flexibility to work a hybrid schedule, which is defined as four days onsite, and one day offsite per week.

Requirements

5+ years of experience providing executive level administrative support to senior leaders (VPs and above) within a large, complex organization (Fortune 500 preferred)
Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives
Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, Teams, and related collaboration tools
Demonstrated experience anticipating executive needs, managing ambiguity, and exercising sound judgment independently
Proven experience handling highly confidential information with discretion, tact, and professionalism
Solid executive presence and emotional intelligence with the ability to represent the office and interact confidently, professionally, and effectively with senior executives, internal partners, and external stakeholders
Exceptional organizational skills with experience managing multiple, competing priorities simultaneously
Resides within reasonable commuting distance to Minnetonka, MN

Nice To Haves

Experience supporting C-suite or enterprise growth, strategy, or commercial leaders
SharePoint experience and comfort managing executive level content repositories
Experience leveraging AI tools (e.g., Copilot) to enhance productivity and executive support effectiveness

Responsibilities

Provide primary executive support to the Operations & Experience VP PBP and team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support
Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the VP PBP's priorities and context to independently triage requests and accelerate effective decision-making
Serve as a key partner to the O&E people leadership team, coordinating closely with other executive assistants across the enterprise
Perform BSL duties for O&E people team
Ensure the VP PBP is prepared for meetings by anticipating needs, assembling decision-ready materials, and capturing key decisions and follow-ups to drive timely completion
Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
Act as a gatekeeper and liaison for the VP PBP's office, triaging requests, exercising sound judgment, and independently determining appropriate action
Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft Copilot
Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
Ensure flawless execution of executive travel, expense management, and logistics, enabling a seamless experience for the VP PBP
Manage executive approvals and workflows (e.g., travel, expenses, agreements, procurement tools) with speed, accuracy, and discretion
Coordinate with facilities, IT, and enterprise partners to support office needs, onboarding, and operational requirements as needed
Support leadership meetings, offsites, and special projects requiring administrative coordination and follow-through
Greet and support visiting executives, enterprise leaders, and external partners with professionalism and confidence