Executive Assistant

NY United Health Services•Johnson City, NY

20h•Onsite

About The Position

United Health Services (UHS) is seeking an experienced Executive Assistant to provide comprehensive administrative and technical support to the Vice President of Clinical Services. Reporting directly to the VP, this role plays a critical part in supporting the leadership and operations of the Clinical Services division. The Executive Assistant is responsible for managing a wide range of complex, highly confidential administrative tasks and ensuring efficient day-to-day operations. The ideal candidate is proactive, detail-oriented, and able to work independently while effectively managing executive communications. This individual will demonstrate professionalism, sound judgment, and discretion, along with strong written, verbal, and interpersonal communication skills. Proficiency in budget coordination and the Microsoft Office Suite is essential. A commitment to operational excellence, integrity, and collaboration across the organization is key, as well as the ability to consistently reflect and support UHS Core Values.

Requirements

Associate’s degree in Administrative Support or a related field with a minimum of three (3) years of executive-level administrative experience; or Five (5) years of experience providing administrative support to senior leadership; or Bachelor’s degree in a related field (e.g., Healthcare Administration, Communications)
Proficiency in budget coordination and the Microsoft Office Suite is essential.
Strong written, verbal, and interpersonal communication skills.
Professionalism, sound judgment, and discretion.

Nice To Haves

Notary Public certification
Prior experience in a hospital or healthcare setting
Experience supporting executive-level leadership in an administrative capacity
Notary Public

Responsibilities

Manage executive-level communications, ensuring timely and professional responses
Coordinate and maintain complex executive calendars, scheduling meetings and appointments
Process and track expenses, invoices, and related financial documentation
Control office access, screen incoming calls, and prioritize requests and issues
Prepare meeting agendas, materials, and detailed minutes as needed
Draft routine correspondence, reports, and responses to information requests
Arrange travel logistics, including transportation and accommodations for leadership