Executive Assistant

GS Construction • Acheson, AB

34d • Onsite

About The Position

As the Executive Assistant at GS Construction, you will be at the centre of how the organization operates, the person who keeps leadership free to lead, ensures the office runs well, and brings to life the events and culture that make it a place people are proud to work. This is a role for someone who takes initiative without being asked, works ahead of problems rather than reacting to them, and finds real satisfaction in helping to make an organization run well.

Requirements

• 3–7 years of experience in an Executive Assistant, Senior Executive Assistant, or Executive Coordinator role
• Demonstrated experience supporting senior leadership directly; you have worked at this level before
• Experience planning and coordinating events, travel, and executive logistics with minimal supervision
• Proficiency in Microsoft Office 365: Outlook, Word, Excel, PowerPoint, and SharePoint
• Strong written and verbal communication; comfortable engaging with vendors, clients, and all levels of the organization
• Highly organized, with strong follow-through and attention to detail

Nice To Haves

• Comfort using AI tools such as Claude, Microsoft Copilot, or similar to enhance personal productivity and streamline day-to-day tasks is an asset
• Experience in construction, trades, or a field-focused environment is an asset
• Familiarity with BambooHR, Spectrum Viewpoint, or similar platforms is a bonus

Responsibilities

• Managing calendars, scheduling, and coordination for the senior leadership team, including proactively flagging conflicts and priorities before they surface
• Arranging travel for company events: flights, accommodations, rental vehicles, and restaurant reservations for golf tournaments, ski trips, fishing trips, and client lunches
• Sourcing, organizing, and distributing tickets for professional sporting and entertainment events on behalf of the executive team
• Supporting the preparation of executive presentations, reports, and materials
• Managing communication with select vendors and service providers on behalf of the executive team
• Scheduling and coordinating recurring leadership meetings, including monthly manager report-outs
• Ensuring the office runs smoothly, coordinating with front desk staff on supplies, coffee, meeting rooms, and building readiness
• Overseeing building access, fobs, and security passes
• Managing the office budget, tracking spending, flagging variances, and aligning with approved plans
• Coordinating building maintenance needs as they arise: repairs, warranties, and cleaning services
• Ensuring client-facing spaces are consistently maintained and ready for guests
• Building and maintaining a company events calendar, planning and executing internal gatherings, crew barbecues, lobster orders, and seasonal events throughout the year
• Leading the operational coordination of company and client-facing events, some involving coordination only and others requiring on-site attendance, including the Season Kickoff Event, golf tournaments, the Christmas party, client dinners, and Rogers Place events
• Working alongside the marketing team on event execution: you coordinate the logistics, marketing provides creative and brand direction
• Coordinating work anniversaries, personal milestones, and celebratory gifts on behalf of the organization, working alongside the marketing team on design
• Contributing to a workplace where people consistently enjoy showing up

Benefits

• Competitive Compensation: Reflective of experience and the full scope of the role
• Employer-paid health & dental with no waiting period
• Eligible for year-end bonus
• Company-provided laptop, cell phone or allowance, and system access
• A culture that respects personal time
• Opportunities to learn, sharpen your skills, and grow your expertise

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed