Executive Assistant

American National Standards Institute•New York, NY

1d•Onsite

About The Position

The Executive Assistant (EA) will be an administrative partner for four members of ANSI executive leadership. This role requires exceptional organizational skills, professional discretion, and the ability to manage complex priorities across multiple executives simultaneously. Their work will enable senior executives to focus on strategic organizational objectives by managing communications, scheduling, logistics, and special projects. The American National Standards Institute (ANSI) is a private, non-profit organization that administers and coordinates the U.S. voluntary standards and conformity assessment system. Founded in 1918, the Institute works in close collaboration with stakeholders from industry and government to identify and develop standards- and conformance-based solutions to national and global priorities. Together, standards and technical regulations impact up to 93% of global trade. Globally relevant standards and the conformance measures that assure their effective use help to increase efficiency, open markets, boost consumer confidence, and reduce costs. ANSI is the U.S. leader in fostering that potential for the benefit of businesses across every industry and consumers around the world. ANSI is not itself a standards developing organization, but provides a framework for fair standards development and quality conformity assessment systems and continually works to safeguard their integrity. As a neutral venue for coordination of standards-based solutions, the Institute brings together private- and public-sector experts and stakeholders to initiate collaborative standardization activities that respond to national priorities. ANSI serves as a strong voice on behalf of the U.S. voluntary standards community, protecting and strengthening its impact domestically and internationally. Through its membership, partnerships, and diverse programs and activities, ANSI represents the interests of more than 270,000 companies and organizations and 30 million professionals worldwide.

Requirements

Bachelor's degree
Exceptional organizational and time-management skills with strong attention to detail.
Superior verbal and written communication skills; ability to represent senior leaders professionally.
High level of discretion and integrity in handling confidential and sensitive information.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, Zoom, WebEx).
Proficiency in Concur.
Ability to manage competing priorities, adapt to shifting demands, and operate effectively under pressure.
Strong interpersonal skills and the ability to build relationships across all organizational levels.

Nice To Haves

1-3 years of relevant work experience
Experience in a fast-paced corporate or professional services environment
Working knowledge of the Workday HR system
Proficiency in Workday

Responsibilities

Manage multi-executive calendars with precision, anticipating conflicts and proactively resolving scheduling challenges.
Coordinate internal and external meeting logistics.
Organize and/or prepare materials for meetings, offsite retreats, and executive events.
Arrange travel including flights, accommodations, ground transportation, and itineraries using Concur.
Assume responsibility for accurately reporting and ensuring timely reimbursement of business expenses using Concur.
Coordinate logistics for presentations, meetings, or events including AV, catering, and venue arrangements.
Work with office staff to procure supplies relevant to executive staff offices.
Attend/complete assigned information security training by the designated completion date.
Read and adhere to published ISMS policies and procedures.
Report timely any observed violations of ISMS policy - or known encroachments on information security - to your department leader and/or the Information Technology Department.