Executive Assistant

Cristcot • Austin, TX

9d • Onsite

About The Position

The Executive Assistant will serve as a trusted partner and provide high-level administrative support to Cristcot’s Chief Financial Officer as well as broader operational support to the company, with a focus on enabling the successful execution of the company’s inaugural ulcerative colitis (UC) therapy launch. This role facilitates smooth coordination of executive priorities to drive successful company objectives.

Requirements

• High School Diploma or Associate’s degree in any discipline, with demonstrated administrative experience.
• 5+ years of experience supporting or leading executive administrative functions, with a proven track record of managing complex schedules and sensitive information.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment while maintaining high work standards.
• Build and maintain effective working relationships across all levels of the organization.
• Coordinate cross-functional projects and ensure timely follow-up on key initiatives.
• Strong communication skills, both written and verbal, with proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Teams, Zoom, SmartSheets, SharePoint).
• Ability to anticipate challenges and effectively resolve conflict by identifying opportunities, exhibiting a high degree of personal initiative.
• Exceptional interpersonal skills, exhibiting a positive attitude and a professional demeanor.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Nice To Haves

• Preferably a Bachelor’s degree in business administration, communications, or a related field.
• Experience in the biopharmaceutical / life science industry a plus.

Responsibilities

• Managing complex calendars, scheduling meetings, and ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams.
• Coordinating domestic and international travel arrangements for executives, including managing last-minute changes and handling urgent issues independently, ensuring alignment with business priorities.
• Preparing and editing correspondence, presentations, meeting agendas, and reports, ensuring accuracy and alignment with Cristcot’s brand and strategic objectives.
• Serving as a liaison between executives and internal/external stakeholders, prioritizing inquiries, and fostering effective communication and relationship management.
• Organizing and supporting high-impact meetings and launch-related events, with meticulous attention to detail.
• Maintaining a focus on continuous improvement by juggling multiple tasks, demands, and scenarios, listening carefully, assessing objectively, and evaluating quickly and accurately.
• Fostering and championing a company culture that encourages a positive work environment and teamwork.
• Handling confidential information with discretion and maintaining organized records to support decision-making and compliance.
• Serve as backup to the Executive Assistants of the CEO and CCO during absences or high-demand periods

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree