Executive Assistant - Investment & Corporate Banking

Mizuho•Menlo Park, CA

5d•Onsite

About The Position

We are a premier investment and corporate bank dedicated to delivering innovative capital markets and advisory solutions to corporations, institutional investors and private equity clients. Our deep industry expertise, value-added ideas and best-in-class execution have made us a trusted partner to our clients. This role provides administrative support to Managing Director(s) and members of their team within Banking Americas: Investment & Corporate Banking.

Requirements

Minimum of 5 years of experience within financial services a plus
Familiarity with Concur, prior experiences with managing travel and expenses.
Microsoft Word, Excel, Outlook proficiency.
Exceptional interpersonal and written / verbal communication skills.
Positive, consistent professional attitude.
Works well under pressure.
Ability to multitask, prioritize, and respond timely in a dynamic environment.
Attentive to details, extremely organized.
Adapts well to change, keen sense of urgency, practices conflict resolution.
Eager to assist with duties and take initiative when called upon on last minute’s notice.
Team-player – willingness to assist others and collaborate with bankers, IT, HR, etc.

Nice To Haves

Financial services experience

Responsibilities

Manage complex calendar(s) via Outlook.
Confirm internal and external meetings.
Schedule meetings and coordinate details such as catering needs, guest registration, conference rooms, and video connectivity if applicable.
Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation.
Process, submit and maintain business expenses while following strict adherence to policies.
Follow up with appropriate areas for receipts and reimbursement status.
Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages.
Assist with communications amongst management and banking division.
Administer client data in salesforce database (OneBanker and BoardEx).
Participate in business unit projects as assigned by management.
Partner, collaborate and coordinate with administrative team; provide back up as needed.
Oversee general office needs such as ordering supplies and mail distribution.
Revise, print and bind PowerPoint presentations.
Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.