Executive Assistant - Investment & Corporate Banking

Mizuho•San Francisco, CA

7d•$80,000 - $100,000•Onsite

About The Position

Provide administrative support to Managing Director(s) and members of their team within the Investment & Corporate Banking division of Banking Americas. This role supports a premier investment and corporate bank dedicated to delivering innovative capital markets and advisory solutions to corporations, institutional investors, and private equity clients.

Requirements

Minimum of 5 years of experience within financial services is a plus.
Familiarity with Concur and prior experience managing travel and expenses.
Proficiency in Microsoft Word, Excel, and Outlook.
Exceptional interpersonal and written/verbal communication skills.
Positive, consistent professional attitude; ability to work well under pressure.
Ability to multitask, prioritize, and respond timely in a dynamic environment.
Attentive to details and extremely organized.
Ability to adapt well to change, possess a keen sense of urgency, and practice conflict resolution.
Eager to assist with duties and take initiative on last-minute notice.
Team-player with a willingness to assist others and collaborate with bankers, IT, HR, etc.

Responsibilities

Manage complex calendars via Outlook and confirm internal and external meetings.
Schedule meetings and coordinate details such as catering, guest registration, conference rooms, and video connectivity.
Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation.
Process, submit, and maintain business expenses, following strict adherence to policies and following up on receipts and reimbursement status.
Function as a gatekeeper by answering phone lines, screening calls, and delivering detailed messages.
Assist with communications amongst management and the banking division.
Administer client data in salesforce database (OneBanker and BoardEx).
Participate in business unit projects as assigned by management.
Partner, collaborate, and coordinate with the administrative team, providing backup as needed.
Oversee general office needs such as ordering supplies and mail distribution.
Revise, print, and bind PowerPoint presentations.
Serve as a liaison between the IT department and the business unit for onboarding new hires and troubleshooting purposes.