Executive Assistant - Chief Campus Operations Officer (Immediate Opening)

IDEA Public Schools•Weslaco, TX

10h•Remote

About The Position

The Executive Assistant role supports the Chief with calendaring logistics, planning, and execution to ensure team meetings and events are executed with strong vision and contribute to a high-quality experience. This role also manages travel support for the Chief, Chief of Staff, and necessary team members, as well as the financial responsibilities of the Chief's office. The Executive Assistant provides front-line communications support by responding to emails, mail, and phone calls with judgment, confidentiality, and discretion. Additionally, the Executive Assistant will support the Chief of Staff with various project tasks to ensure goals and implementation are met.

Requirements

5-7 years related experience.
Bachelor’s degree or higher, experience may be accepted in lieu of degree.
Emotional maturity.
Demonstrated ability to handle confidential information with discretion.
Excellent oral, written, and presentation skills.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
Well-rounded interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Strong computer literacy that includes an understanding of Microsoft Office Suite (i.e., Word, Excel, PowerPoint).
Highly resourceful, problem-solving team-player and strong individual executor.
Ability to make strategic decisions by gathering reliable information, asking clarifying questions, and evaluating multiple options, aligning choices with team objectives and organizational mission.
Ability to manage work and teams by setting clear, measurable goals, reflecting on progress, adjusting actions as needed, prioritizing work, and meeting deadlines.
Ability to grow self and others by demonstrating self-awareness, seeking and responding to feedback, identifying development areas, and pursuing opportunities to build knowledge and skills.
Ability to build a culture of trust by demonstrating self-awareness and emotional intelligence, fostering psychological safety, building respectful relationships, and engaging in direct, compassionate feedback.
Ability to communicate deliberately by communicating clearly and professionally, delivering concise messages tailored to the audience, actively listening, engaging in dialogue, and following up to ensure shared understanding.

Nice To Haves

Relocation to Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, or Tarrant County (Fort Worth) is preferred for remote candidates.
Willingness to relocate to Texas.

Responsibilities

Manage financial matters for the Office of the Chief with integrity, excellence, and diligence.
Understand the Chief's voice to draft correspondence, presentations, and manage front-line communications.
Ensure the Chief's email inbox is categorized and organized, and all emails receive appropriate timely responses.
Manage Campus Operations team meeting logistics and take notes.
Disseminate meeting notes and next steps, and follow up on all agreed-to commitments, holding team members accountable.
Manage the Chief’s calendar by assisting with travel arrangements including flights, hotel, and car rentals, and ensuring all meeting requests are reviewed and calendared.
Support the Chief of Staff’s key initiatives, projects, and events through timely task completion.
Provide excellent and timely internal and external customer service on behalf of the Chief.
Perform additional duties as assigned.