Executive Assistant - Chief Campus Operations Officer (Immediate Opening)
About The Position
The Executive Assistant role is designed to provide comprehensive support to the Chief Campus Operations Officer. This includes managing calendaring logistics, planning, and executing team meetings and events to ensure a high-quality experience. The position also involves managing travel arrangements for the Chief and other team members, overseeing the financial responsibilities of the Chief's office, and serving as the primary point of contact for front-line communications. The Executive Assistant will handle emails, mail, and phone calls with a high degree of judgment, confidentiality, and discretion. Additionally, the role supports the Chief of Staff with various project tasks to ensure goals and implementation are met. This is a full-time remote position based in Texas, with a travel expectation of up to 20% of the time during peak periods.
Requirements
- 5-7 years related experience.
- Bachelor’s degree or higher (experience may be accepted in lieu of degree).
- Make Strategic Decisions: Gather reliable information, ask clarifying questions, evaluate options, and align choices with team objectives and organizational mission.
- Manage Work and Teams: Set clear goals, reflect on progress, prioritize work using a task management system, and meet deadlines.
- Grow Self and Others: Demonstrate self-awareness, seek and respond to feedback, identify development areas, and pursue knowledge and skill-building opportunities.
- Build a Culture of Trust: Demonstrate self-awareness and emotional intelligence, foster psychological safety, build respectful relationships, and engage in direct, compassionate feedback.
- Communicate Deliberately: Communicate clearly and professionally, tailor messages to the audience, actively listen, ask clarifying questions, and ensure shared understanding.
- Emotional maturity.
- Demonstrated ability to handle confidential information with discretion.
- Excellent oral, written, and presentation skills.
- Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Well-rounded interpersonal skills and the ability to build relationships with stakeholders.
- Strong computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Highly resourceful, problem-solving team-player and strong individual executor.
Responsibilities
- Manage financial matters for the Office of the Chief with integrity, excellence, and diligence.
- Draft correspondence, presentations, and manage front-line communications, understanding the Chief's voice.
- Ensure the Chief's email inbox is categorized, organized, and all emails receive appropriate and timely responses.
- Manage Campus Operations team meeting logistics, take notes, disseminate meeting notes and next steps, and follow up on commitments.
- Manage the Chief’s calendar, assist with travel arrangements (flights, hotel, car rentals), and ensure all meeting requests are reviewed and calendared.
- Support the Chief of Staff’s key initiatives, projects, and events through timely task completion.
- Provide excellent and timely internal and external customer service on behalf of the Chief.
- Perform additional duties as assigned.
Benefits
- Medical, dental, and vision plans
- Disability insurance
- Life insurance
- Parenting benefits
- Flexible spending account options
- Generous vacation time
- Referral bonuses
- Professional development
- 403(b) plan
- Relocation stipend (if applicable)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
