Executive Assistant 2

DART (Dallas Area Rapid Transit)•Headquarters, KY

1d•Onsite

About The Position

Under limited supervision, provides the highest level of administrative support for the Vice President of Marketing. This includes complex and confidential support services, such as preparing reports, sustaining office organization and workflow; and providing liaison between management and other organizational units, and external customers to Dallas Area Rapid Transit.

Requirements

Associates degree from an accredited college or university in Journalism, Public Relations, communications, or a related field.
Four (4) years of relevant experience in an executive-level office or related Communications environment.
Pass a physical (medical) examination that includes a drug screen in order to operate DART non-revenue vehicles.
Proficiency of PC software applications to include Microsoft Office or other related software applications.
Knowledgeable in theories, principles, and practices of executive support and communications.
Skills to analyze data and create basic spreadsheet formulas.
Independent, and self-initiator.
Analytical and creative skills to find solutions to complex interpersonal, technical and administrative problems.
Ability to communicate effectively orally and in writing; various forms of communication, including non-verbal, formal, informal, face-to-face, internet, etc.; interact professionally with various levels of DART employees and outside representatives.
Ability to be dedicated to meeting the expectations and requirements of internal and external customers.
Gets first-hand customer information and uses it for improvements in products and services.
Acts with customers in mind.
Establishes and maintains effective relationships with customers and gains their trust and respect.
Ability to marshal resources (people, funding, material, support) to get things done.
Can orchestrate multiple activities at once to accomplish a goal.
Uses resources effectively and efficiently.
Arranges information and files in a useful manner.
Ability to use his/her time effectively and efficiently.
Values time.
Concentrates his/her efforts on the more important priorities.
Gets more done in less time than others.
Can attend to a broader range of activities.
Ability to enjoy working hard.
Is action oriented and full of energy for the things he/she sees as challenging.
Not fearful of acting with a minimum of planning.
Seizes more opportunities than others.
Ability to use rigorous logic and methods to solve difficult problems with effective solutions.
Can see hidden problems.
Is excellent at honest analysis.
Looks beyond the obvious and does not stop at the first answers.
Ability to relate well to all kinds of people, up, down, and sideways, inside and outside the organization.
Builds appropriate rapport.
Builds constructive and effective relationships.
Uses diplomacy and tact.
Can diffuse even high-tension situations comfortably.

Nice To Haves

Bachelors degree is preferred.
Bilingual preferred.

Responsibilities

Supports the VP of Marketing in administrative and clerical duties such as scheduling meetings, organizing, maintaining files, and assisting in department communications and activities.
Arranges travel, meetings, seminars, and other special services.
Reviews and directs actions on Board agenda items and EVP, Board, and President memorandum requests for the Department.
Composes written materials requiring independent judgment about the content and prepares responses to inquiries when necessary.
Handles and directs inquiries regarding department activities.
Maintains the annual calendar across the department for personnel and marketing action items.
Participates in and takes record of meetings as assigned.
Communicates with various levels of management and external vendors.
Assists in the preparation of PowerPoint presentations as well as reports.
Coordinates and participates in Direct reports and department meetings, activities, and follow-ups.
Performs other related duties as assigned.