Executive Assistant 2

Inova • Fairfax, VA

5d

About The Position

Inova Center for Personalized Health - Fairfax - OMSS is looking for a dedicated
Executive Assistant 2 to join the team. This role will be full-time day shift
from Monday – Friday, 8:00am to 5:00pm.

Inova is consistently ranked as a national healthcare leader in safety, quality
and patient experience. We are also proud to be consistently recognized as a top
employer in both the D.C. metro area and the nation.

The Executive Assistant 2 compiles and maintains data/documentation to ensure
availability of complete, accurate and current information. Composes, reviews,
and prepares correspondences/presentations accurately and in a timely manner.
Maintains calendars and coordinates meetings to ensure the most efficient and
effective use of the time. Performs a variety of administrative activities to
ensure the smooth and efficient operation of the office.

Requirements

• Experience - 4 years of relevant office experience including 2 years of reporting to a senior leader or Bachelor's degree equivalent to 3 years of relevant experience
• Education -High School diploma or equivalent

Nice To Haves

• Previous Healthcare Administrative Experience

Responsibilities

• Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
• Organizes and expedites the flow of work through the office/department.
• Possesses broad knowledge of overall corporate operations.
• Assists in the preparation for executive meetings.
• Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.
• Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
• Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
• Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.
• May perform additional duties as assigned.

Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off and paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees