Executive Assistant 2

Western Digital•San Jose, CA

17h

About The Position

We are seeking a highly proactive and detail-oriented Executive Assistant 2 to support senior leadership. This role goes beyond traditional administrative support—you will act as a strategic partner who anticipates needs, protects executive time, and ensures day-to-day operations run seamlessly. The ideal candidate is exceptionally organized, thinks several steps ahead, and brings strong judgment, discretion, and a solutions-oriented mindset.

Requirements

3–6+ years of experience supporting senior leaders or executives
Expert-level calendaring and organizational skills
Strong project management and multitasking abilities
High level of discretion and professionalism
Excellent communication and stakeholder management skills
Ability to anticipate needs, problem-solve, and operate with minimal direction
Proficiency with productivity tools (e.g., Outlook/Google Workspace, Excel, collaboration tools)
Proactive and forward-thinking
Highly organized with strong attention to detail
Calm under pressure with excellent judgment
Service-oriented with a “no task too small” mindset
Strong sense of ownership and accountability

Responsibilities

Manage complex, high-volume calendars across multiple time zones
Prioritize and optimize schedules to align with business goals
Proactively identify conflicts and resolve them before they arise
Protect executive time by filtering requests and ensuring focus on highest-impact work
Anticipate leader needs and prepare materials, context, and next steps in advance
Think 10 steps ahead to ensure leaders are prepared for meetings, decisions, and travel
Track priorities, follow-ups, and key deliverables to keep initiatives moving forward
Act as a trusted partner in helping the leader stay organized, effective, and focused
Manage expense reporting accurately and in a timely manner
Coordinate complex domestic and international travel, including itineraries and logistics
Ensure seamless travel experiences with contingency planning as needed
Plan and execute internal and external meetings, offsites, and team events
Manage logistics including venues, agendas, materials, and communications
Ensure events run smoothly and reflect a high level of professionalism
Support cross-functional projects by tracking timelines, deliverables, and stakeholders
Help drive operational efficiency through organization and process improvements
Maintain documentation, reports, and communication updates as needed
Help the leader maintain balance by managing workload, scheduling breaks, and reducing friction
Create space for strategic thinking by handling administrative and operational complexity
Serve as a gatekeeper and facilitator to ensure sustainable pace and effectiveness

Benefits

paid vacation time
paid sick leave
medical/dental/vision insurance
life, accident and disability insurance
tax-advantaged flexible spending and health savings accounts
employee assistance program
other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
tuition reimbursement
transit
the Applause Program
employee stock purchase plan
the WD Savings 401(k) Plan