Senior Executive Assistant 2

Expedia Group•Seattle, WA

1d•Hybrid

About The Position

At Expedia Group, travel opens doors to new opportunities. As the Senior Executive Assistant 2, you’ll play a vital role in supporting the Chief Strategy, Business, and Corporate Development Officer, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization. As a trusted extension of our leadership, your work will amplify their ability to focus on what matters most. From expertly managing intricate schedules and driving meeting excellence to tackling diverse administrative challenges with precision, your proactive mindset and problem-solving skills will ensure the leaders operate at their peak. Together, we’ll redefine travel and create meaningful impact across Expedia Group.

Requirements

10+ years of progressively responsible experience supporting C-level or equivalent senior executives
Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances
Demonstrated advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort adopting AI-driven productivity tools (e.g., for drafting communications, summarizing content, or automating routine workflows) to streamline executive and team operations.
Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information
High degree of professionalism in dealing with diverse groups of people
Exceptional organizational skills, follow-through, and attention to detail
High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance.
Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround
Technical proficiency to rapidly learn software and troubleshoot/solve technical problems
Model calm, solution-oriented, and inclusive behavior in high-pressure situations, helping maintain a positive tone and sense of stability across the team.

Responsibilities

Provide comprehensive support services to executive leaders, ensuring outstanding communication, responsiveness, and execution
Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others
Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately
Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc.
Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs
Lead end-to-end planning and execution of onsite and offsite team events, including all-hands, leadership offsites, town halls, and milestone celebrations, ensuring clear objectives and a high-quality experience for participants
Support and coordinate cross-functional projects and workstreams on behalf of supported executives, helping manage timelines, track risks and dependencies, and maintain clear ownership and follow-through on action items.
Support board and committee related work as needed, including drafting timelines, managing calendars, and coordinating logistics for meetings that involve C-level leaders and board members.
Act as a culture champion and connector, creating inclusive spaces, welcoming new team members, and helping leaders stay attuned to team sentiment and emerging issues.
Proactively identify opportunities to boost team morale and engagement, recommending and coordinating recognition moments, appreciation initiatives, and connection-building activities.
Serve as a mentor and thought partner to other executive assistants, sharing best practices, providing guidance on complex situations, and helping build a strong, collaborative admin community.