Executive Assistant

Alma Tire Service Inc•Alma, MI

13h

About The Position

We are seeking a highly organized Executive Assistant to support our team. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Requirements

High School Diploma required, Associate Degree Preferred.
Preferred minimum of 1-3 years of experience as an Executive Assistant or in a similar role.
Must have proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).
Valid driver’s license and clean driving record.
Excellent interpersonal, written, and oral communication skills.
Detail-oriented with excellent organizational skills.
Strong, customer-oriented work ethic.
Dedication to teamwork and leadership.
Analytical and problem-solving skills with the ability to critically interpret and use data.
Ability to manage multiple priorities simultaneously while meeting deadlines.

Responsibilities

Administrative Support: Provide comprehensive administrative support to the CEO, including scheduling meetings, managing calendars, coordinating travel arrangements, handling correspondence, handling errands and general operational needs as assigned.
Customer Relations: Greet customers and visitors, handle customer inquiries, schedule meetings, and ensure timely follow-up on requests with a high level of professionalism and confidentiality.
Document Management: Prepare, review, and edit documents, presentations, and reports. Ensure accuracy and completeness of all materials before distribution.
Meeting Coordination: Organize and coordinate meetings, including preparing agendas and ensuring follow-up on action items.
Project Management: Assist in the planning and execution of special projects and initiatives.