Executive Assistant

The Walt Disney Company • Miami, FL

26d • Onsite

About The Position

The Executive Assistant plays a key role in enabling senior leaders to operate effectively by providing high-quality administrative, organizational, and logistical support. This position requires exceptional attention to detail, strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, ensuring smooth day-to-day operations, facilitating coordination across teams, and supporting key business initiatives through efficient planning and execution.

Requirements

• Solid experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Advanced English level.
• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and collaboration tools.
• Proven experience coordinating complex calendars, meetings, and travel arrangements.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Experience preparing executive presentations, reports, and meeting materials for senior leadership.
• Strong ability to coordinate across multiple stakeholders and functions in a fast-paced environment.
• Excellent verbal and written communication skills.
• High attention to detail and commitment to accuracy.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Experience supporting multiple executives simultaneously.
• Experience coordinating international travel and regional teams.
• Familiarity with expense management and travel systems such as Concur, SAP, or similar platforms.

Responsibilities

• Manage and coordinate day-to-day calendar activities, including scheduling, prioritizing, and rescheduling meetings based on business needs.
• Organize domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and travel documentation.
• Prepare and manage expense reports and support invoice processing in partnership with relevant internal teams.
• Coordinate meetings and events, including logistics, meeting materials, room bookings, catering, and technology requirements.
• Provide administrative support through the preparation and consolidation of presentations, reports, agendas, spreadsheets, and other business documents.
• Manage relationships with external vendors and travel agencies, ensuring smooth coordination and service delivery.
• Track pending actions, deadlines, and follow-up items to support executive productivity and business priorities.
• Serve as a key liaison between executives, leadership teams, and cross-functional stakeholders.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support special projects, department initiatives, employee engagement activities, and leadership meetings as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed