Executive Assistant

Verra Mobility • Mesa, AZ

5h

About The Position

Verra Mobility is seeking a highly capable and proactive Executive Assistant to partner closely with the CEO. This individual will play a critical role in enabling organizational efficiency, ensuring seamless day-to-day operations, and supporting the execution of key business priorities. As a trusted partner of the CEO, you will manage complex schedules, coordinate high-impact initiatives, and serve as a central point of alignment across the executive team. This role requires exceptional judgment, discretion, and executive presence, along with the ability to navigate competing priorities with precision and professionalism.

Requirements

• 5+ years of experience as an Executive Assistant reporting to a C-Level
• Bachelor's degree or equivalent working experience
• Strong ability to execute multifaceted projects with minimal supervision
• Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels.
• Proven experience in creating reports and spreadsheets including advanced experience in MS Office Suite (PowerPoint, Excel, Word, Outlook, etc.)
• Attention to detail and ability to juggle multiple tasks simultaneously
• High level of professionalism and ability to handle sensitive information with complete discretion

Responsibilities

• Partner with the Chief Executive Officer to manage day-to-day administrative operations, drive key initiatives, and streamline administrative processes across departments.
• Partner with senior leadership and executive assistants to ensure optimal organization of key company operating initiatives such as, company meetings, board meetings, and ad hoc working sessions.
• Manage overall leadership team calendars, including overseeing meeting coordination from sending invites, securing meeting spaces and follow up correspondence.
• Support coordination and calendar efforts for team events, assist with logistics for team-specific onboarding, event planning, and travel coordination.
• Can work seamlessly across internal departments, supporting the broader senior leadership team on key initiatives or special projects.
• Make travel arrangements, prepare detailed itineraries, and provide needed confirmations.
• Plan and execute special projects such as departmental or company events, offsite meetings, and team-buildings.
• Prepare and track expense reports, including reconciliation of all credit card receipts.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive