Executive Assistant

Klosterman Baking Co•Hebron, KY

27d•$82,000 - $92,000•Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative support to the Chief Financial Officer (CFO), Chief Operating Officer (COO), Chief Administrative Officer (CAO), and Chief Commercial Officer (CCO). This role is responsible for managing complex calendars, coordinating executive communications, organizing meetings, and supporting strategic initiatives. The ideal candidate is highly organized, proactive, and able to manage multiple priorities with professionalism and discretion.

Requirements

5+ years of executive administrative support experience, preferably supporting multiple senior leaders.
Exceptional organizational and time‑management skills.
Strong written and verbal communication skills.
Ability to independently manage multiple priorities in a fast‑paced environment.
High level of professionalism, discretion, and confidentiality.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Strong attention to detail and problem‑solving skills.

Nice To Haves

Experience supporting C‑suite executives.
Experience coordinating executive‑level meetings or board materials.
Experience in a corporate or manufacturing environment.

Responsibilities

Provide high-level administrative support to the CFO, COO, CAO, and CCO.
Manage complex calendars, schedule meetings, and coordinate executive availability.
Prepare and edit correspondence, presentations, reports, and other executive‑level documents.
Handle confidential information with a high degree of professionalism and discretion.
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Schedule and coordinate leadership meetings, prepare agendas, and assemble meeting materials.
Record meeting notes and track action items as needed.
Assist in organizing executive offsites, company meetings, and special events.
Support cross‑functional projects and initiatives led by the executive team.
Serve as a key point of contact between executives and internal/external stakeholders.
Prioritize and manage incoming requests to ensure timely follow‑up and communication.
Maintain organized filing systems, records, and documentation.
Assist with expense reporting, budgeting, and administrative financial tasks.
Support the development of leadership reports, dashboards, and presentations.
Coordinate logistics for departmental initiatives and activities.
All other duties, as required.