Executive Assistant - Senior Leadership Team

Fireworks AI•San Mateo, CA

8d•$140,000 - $180,000

About The Position

At Fireworks, we’re building the future of generative AI infrastructure. Our platform delivers the highest-quality models with the fastest and most scalable inference in the industry. We’ve been independently benchmarked as the leader in LLM inference speed and are driving cutting-edge innovation through projects like our own function calling and multimodal models. Fireworks is a Series C company valued at $4 billion and backed by top investors including Benchmark, Sequoia, Lightspeed, Index, and Evantic. We’re an ambitious, collaborative team of builders, founded by veterans of Meta PyTorch and Google Vertex AI. We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared. The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant. You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This role may support other executives as needed.

Requirements

Background in a fast-paced environment — finance, technology, AI, or startups preferred
Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure
Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments
Strong written and verbal communication skills; professional and warm in every context
Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization
Good judgment — knows when to act independently and when to loop in
Tech-savvy and comfortable with modern productivity tools
Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift

Responsibilities

Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.
Own the executive inbox. Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism. Draft responses and correspondence as needed.
Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.
Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.
Manage sensitive and confidential information with the utmost discretion and integrity.
Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently.
Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.
Complete expense reports, handle personal tasks as needed, and support other executives as needed.