Executive Assistant, Sales Leadership

Siemens Healthineers•Chicago, IL

2d•$79,730 - $109,626•Onsite

About The Position

The Executive Assistant provides high-level administrative, operational, and strategic support to two senior Commercial Sales Executives within the North America Diagnostics Commercial Organization. This role serves as a trusted business partner to executive leadership in a fast-paced, revenue-focused environment, enabling effective execution of commercial priorities, customer engagement strategies, and cross-functional initiatives. The ideal candidate thrives in a highly visible role requiring exceptional organizational agility, executive presence, discretion, and the ability to manage competing priorities across multiple senior stakeholders.

Requirements

Bachelor’s degree preferred or equivalent professional experience
5+ years of executive administrative experience supporting senior leaders, preferably within Commercial Sales, Healthcare, Diagnostics, Life Sciences, or other customer-facing organizations
Experience supporting multiple senior executives simultaneously in a fast-paced environment
Advanced proficiency in Microsoft Office Suite including Outlook, PowerPoint, Excel, Teams, and related collaboration tools
Strong organizational, project coordination, and time management capabilities
Excellent written and verbal communication skills
Proven ability to manage sensitive information with discretion and professionalism
Ability to prioritize competing demands while maintaining attention to detail and execution quality
Commercial Acumen – Understands the pace, priorities, and demands of a high-performing sales organization
Executive Presence – Demonstrates professionalism, sound judgment, and confidence when interacting with senior leaders and customers
Proactive & Strategic Thinking – Anticipates needs, identifies issues early, and drives solutions independently
Customer & Stakeholder Focused – Delivers exceptional support and service to internal and external partners
Highly Organized & Detail-Oriented – Manages complex logistics and multiple priorities with accuracy
Agile & Responsive – Thrives in a fast-moving, deadline-driven commercial environment
Collaborative & Resourceful – Builds strong partnerships and adapts quickly to changing business needs

Responsibilities

Provide comprehensive executive support to two senior Commercial Sales leaders, managing day-to-day operational and administrative priorities.
Act as a strategic partner by anticipating leadership needs, identifying potential conflicts, and proactively driving solutions.
Support execution of key commercial initiatives, leadership priorities, and customer engagement activities.
Ensure executives are fully prepared for internal leadership meetings, customer interactions, board-level presentations, and field engagements.
Manage complex and high-volume executive calendars across multiple time zones with competing priorities and frequent changes.
Coordinate internal leadership meetings, customer calls, national sales reviews, and strategic planning sessions.
Prepare agendas, presentations, briefing materials, and meeting documentation.
Track action items, deadlines, and follow-up activities to ensure timely execution and accountability.
Coordinate domestic and international travel arrangements aligned with customer meetings, field visits, sales leadership meetings, conferences, and industry events.
Manage complex travel logistics and rapidly adapt to schedule changes in a dynamic commercial environment.
Process and reconcile executive expense reports in compliance with company policy.
Support planning and logistics for national sales meetings, leadership offsites, trade shows, and customer events.
Serve as a primary liaison between Commercial Sales leadership and internal stakeholders including Marketing, Finance, HR, Operations, Sales Operations, and external partners.
Draft, edit, and manage executive communications, presentations, reports, and correspondence.
Prioritize incoming communications and ensure timely response, escalation, and follow-through.
Maintain strong working relationships across all levels of the organization while demonstrating professionalism and confidentiality.
Coordinate executive-level customer meetings, strategic account visits, and VIP engagements.
Partner with Commercial, Marketing, and Customer Experience teams to deliver a seamless and professional customer experience.
Support customer-facing activities including executive briefings, hospitality coordination, and event logistics.
Develop and maintain executive presentations, dashboards, reports, and commercial performance materials.
Assist with pipeline reviews, forecasting support, sales analytics, and business performance updates.
Support preparation of leadership review materials, executive summaries, and strategic business updates.
Coordinate special projects and operational initiatives supporting commercial effectiveness.
Assist with tracking departmental budgets, travel and entertainment expenses, and invoice processing.
Support annual budget planning activities and monthly expense monitoring.
Prepare basic financial reporting and administrative analysis to support executive decision-making.
Maintain organized systems for confidential documents, business materials, and executive records.
Facilitate efficient communication and information flow across leadership teams and cross-functional partners.
Support implementation and adoption of tools, systems, and process improvements that enhance commercial operations and executive efficiency.
Support broader Commercial Sales activities including onboarding coordination, leadership meetings, territory planning support, and organizational initiatives.
Partner with cross-functional teams to drive operational excellence and strategic project execution.
Provide additional support for recruiting coordination, team events, and ad hoc business initiatives as needed.