Executive Assistant

RADAR•New York, NY

53d•Onsite

About The Position

At RADAR, we're transforming the way the world thinks about physical retail. RADAR has raised over $104M from top investors, retailers, and strategics and works with some of the world's retail brands including American Eagle and Gap. We’re building the future of in-store experience where every product and every person can be precisely located in real time. Our platform combines RFID and AI to unlock hyper-accurate product visibility and automation at scale. From real-time inventory tracking to seamless checkout experiences, our technology empowers some of the world’s largest retailers to streamline operations, reduce loss, and elevate both employee and customer experiences. We’re a fast-growing, mission-driven startup where bold ideas, collaboration, and impact are at the core of everything we do. Join us as we reshape the physical world with digital precision, starting with retail and expanding far beyond! We are looking for an Executive Assistant to partner closely with designated members of the leadership team, ensuring they can focus on their highest-impact priorities and maximize their productivity and bandwidth. This is a high-energy, hardworking, and affable team that values partners who anticipate what needs to get done, take action accordingly, and thoughtfully problem-solve issues that arise unexpectedly. In this role, you will be a trusted extension of the leaders you support, bringing structure, clarity, and foresight to their day-to-day operations. You will strategically manage multiple complex calendars, coordinate a high volume of internal and external investor and client-facing meetings, oversee often last-minute travel logistics, and maintain organized, high-touch inbox management. In addition, you’ll work on ad hoc projects and initiatives that increase alignment, accelerate decision-making, and strengthen communication across the leadership team.

Requirements

You have 5+ years of experience supporting multiple senior-level executives in fast-paced environments.
You are a master of coordination — bringing order to complexity, communicating with clarity, and enabling leaders to operate at their highest level of impact.
You thrive in ambiguity and adapt quickly to shifting priorities; comfortable working outside traditional scope in a high-growth, evolving environment.
You have outstanding written and verbal communication skills, capable of representing leadership with clarity, warmth, and discretion.
You are solutions-oriented, and skilled at creating structure in fast-moving, ambiguous environments.
You have expert-level calendar and inbox management skills, with the judgment and discretion to manage confidential communications and competing priorities seamlessly.
You have exceptional organizational skills and attention to detail; able to manage competing priorities, track multiple projects, and ensure nothing falls through the cracks.
You are extremely proactive: anticipating needs, driving follow-through on projects and action items, and bringing structure to fast-moving situations.
You demonstrate strong problem-solving skills and a solutions-oriented mindset; operates independently with sound judgment.
You communicate with clarity, professionalism, and confidence across all levels of the organization.
You have deep experience with Google Workspace, Slack, and Zoom.

Nice To Haves

You have experience building effective frameworks for leadership support, particularly with leaders engaging an EA for the first time.
You have the ability to read situations quickly, understand stakeholder dynamics, and adapt your communication style to suit different audiences and contexts.
You have experience supporting leaders in startups, venture-backed firms, or investment environments.
You have a proactive, anticipatory mindset and instinctively identify what needs attention before being asked.

Responsibilities

Complex calendar management: You will strategically organize, manage, and maintain complex, high-volume calendars across multiple leaders and time zones. Coordinate internal and external meetings with a clear understanding of context and priorities to optimize leaders’ time. Anticipate and resolve scheduling conflicts proactively, streamline recurring commitments, and ensure seamless coordination across the leadership team.
Schedule management: You will own the strategic organization and long-range planning of multiple complex schedules. Anticipate needs one to two months in advance, align schedules with upcoming initiatives, and proactively identify potential conflicts.
Travel support: You will manage all aspects of domestic and international travel, often on short notice. Coordinate flights, accommodations, and all details while accommodating individual preferences. Proactively anticipate logistical needs to ensure seamless travel experiences.
Cross-functional support: You will partner with the leadership team to synchronize calendars, establish meeting rhythms, streamline logistics, and coordinate major events such as off-sites and board meetings. Maintain comprehensive tracking of scheduling to-dos and meeting follow-ups, while also taking ownership and action on emails where able to.
Complex inbox management: You will oversee multiple inboxes, triaging and prioritizing communications, drafting and responding on behalf of leadership, and ensuring seamless follow-through on all correspondence.
Event planning: You will plan, execute, and manage all logistics for company and team events, including offsites. Responsibilities include budget forecasting, venue selection, accommodations, transportation, and internal communications, ensuring clear agendas, timely updates, and seamless execution from start to finish.
Employee experience and in-office culture: You will own the design and execution of programming that fosters connection, belonging, and morale across both in-office and remote employees — including team rituals, celebrations, and milestone recognition. Proactively identify gaps in the employee experience and drive initiatives that keep a distributed team feeling engaged and connected.
Office management: You will oversee day-to-day operations of the NYC office, ensuring the workspace runs smoothly and reflects a high standard of functionality. Manage local vendor relationships, supply procurement, and space planning, partnering closely with the San Diego-based facilities team to maintain seamless operations and drive improvements as the company scales.
Ad hoc projects, including coordinating cross-functional initiatives and providing light team support as the company continues to scale.