Executive Assistant

Parc Center for Disabilities • Saint Petersburg, FL

2d

About The Position

Parc Center for Disabilities is the premier provider of life-changing services to children and adults with developmental disabilities in the Tampa Bay area. Our vision is a community where all individuals live with dignity and are treated with respect. Our shared purpose is to provide exceptional services to our participants each and every day. We are seeking a highly organized and proactive Executive Assistant to support our Chief Operating Officer and Vice President of Operations. This role is critical to ensure smooth day-to-day operations, effective communication across departments, and timely execution of key operational and capital initiatives.

Requirements

• 5+ years supporting senior leaders (C-suite or VP-level preferred)
• Demonstrated ability to manage multiple priorities simultaneously while meeting deadlines
• Strong follow-through to ensure projects and action items are completed accurately and on time
• Excellent organizational, communication, and time-management skills
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
• High level of professionalism, discretion, and judgment
• Reliable transportation required

Responsibilities

• Manage complex calendars and executive email inboxes ensuring priorities are addressed efficiently
• Coordinate across departments tracking timelines, dependencies, and action items to include but are not limited to maintenance issues and project execution
• Monitor and follow up on maintenance schedules and capital project timelines to ensure milestones and deadlines are met
• Assist with management and scheduling of capital projects, including coordinating meetings, tracking approvals, maintaining documentation, and supporting timeline execution
• Prepare meeting agendas, presentations and detailed notes; distribute summaries and follow up on assigned actions
• Build and manage vendor/contractor relationships
• Assist with planning and support for internal and external events; to include attending events outside of business hours when necessary (evenings/weekends)
• Maintain highly organized records and workflows
• Serve as backup support to the EA to the President/CEO when unavailable
• Provide administrative support to other C-Suite executives as needed

Benefits

• 10 Paid Holidays
• 18 PTO Days and 2 Personal Days
• Health, Dental, & Vision coverage as well as voluntary supplemental benefits like Short-Term Disability, Accident, Critical Illness, Life & AD&D.
• Health Savings Accounts and Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement
• 403(b) Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 251-500 employees