Executive Assistant - REMOTE

Orbital Engineering, Inc.•,

12h•$61,000 - $90,000•Remote

About The Position

Orbital Engineering, Inc. is currently seeking a highly organized and proactive Executive Assistant for a REMOTE WORK position. This position requires exceptional communication, time management, and problem-solving skills to anticipate needs, streamline operations, and ensure seamless coordination across the leadership team.

Requirements

High school diploma or equivalent
Minimum of 5 (five) years’ experience in an Executive administrative assistant capacity.
Must demonstrate strong ethics and values; be widely trusted; direct and truthful, with the ability to establish and maintain effective relationships.
Expert in Microsoft products including Word and Excel.
Experience with analyzing data, financial reporting, data inventory management and program auditing (e.g., Excel, etc.).
Demonstrated ability to effectively organize multiple assignments, complex assignments, and competing priorities to produce accurate results.
Ability to collaborate in cross-functional work teams in the development and implementation of efficiencies.
Must be resourceful, have strong initiative and a solution-oriented approach to situations.
Proven track record of supporting and working with senior/executive level leadership.
Meticulous attention to detail.
This position requires the ability to pass a post-offer drug (including marijuana) and alcohol test in compliance with Federal regulations and is also subject to random testing as a condition of continued employment.

Nice To Haves

Bachelor’s degree from an accredited institution
Corporate experience in a matrix organization.
Experience supporting Executive Personnel in an industrial sector such as: oil & gas, construction, chemical manufacturing, mining, utilities, power generation, engineering services, or similar.

Responsibilities

Provide high-level administrative support to multiple executives, including meeting arrangements, coordination, and follow-through; travel arrangements, correspondence, filing, phone messages, expense reporting, coordinating global meeting calendar for leadership team.
Manage key processes including distribution of information and/or reports, and scheduling or oversight of functional and executive level communications and meetings.
Prepare or edit professional documentation, spreadsheets, reports, presentations, and other correspondence.
Lead and organize numerous client and employee engagement events.
Coordinate vendors for maintenance and repairs at various company leased properties or company related properties.
Act as a liaison between senior leadership and various internal and external stakeholders.
Ability to act independently with little or no supervision.
Assist in project management and task tracking to verify projects or initiatives are completed on time.
Schedule domestic and international travel, organize virtual and/or in-person meetings, and manage travel budgets in a cost-effective manner.
Manage daily executive calendars by scheduling meetings, managing communications, and resolving overlapping meetings and conflicts.
Manage confidential information with discretion and professionalism.
Maintain superior customer service for all clients and resolve issues as they arise; ensure timely responses to both internal and external clients.