Executive Assistant

Thermo Fisher Scientific • Carlsbad, CA

23d • $32 - $48 • Onsite

About The Position

As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You'll serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.

Requirements

• Advanced degree with no prior experience, or Bachelor's degree with 2 years of executive assistant experience, preferably supporting C-suite/VP level in a large multinational organization
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Outstanding organizational and time management skills with ability to handle multiple competing priorities
• Exceptional written and verbal communication skills with impeccable attention to detail
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion
• Strong interpersonal skills and ability to interact professionally with all levels of the organization
• Experience coordinating complex international travel and managing visa requirements
• Proven experience working independently to solve problems creatively
• Ability to anticipate needs and take initiative in a dynamic environment
• Flexibility to provide occasional support outside standard business hours
• Proficiency with expense reporting systems (e.g. Concur)
• Experience in calendar management across multiple time zones
• Strong project management and event planning capabilities
• Collaborative mindset with ability to work effectively in a matrix organization

Nice To Haves

• Preferred Fields of Study: Business, Secretarial Science, or related field

Responsibilities

• Manage complex calendars
• Coordinate travel
• Ensure seamless communication across the organization
• Manage confidential information
• Handle multiple high-priority tasks
• Collaborate with teams
• Coordinate meetings and events
• Manage special projects to completion
• Provide outstanding administrative support
• Coordinate complex international travel and managing visa requirements
• Manage calendar across multiple time zones
• Project management and event planning
• Work effectively in a matrix organization

Benefits

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO)
• 10 paid holidays annually
• Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
• Accident and life insurance
• Short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Executive