Part-time Executive Assistant | Remote | PH Based | Working Arizona timezone

CoWorq

2d • Remote

About The Position

This is a role for someone who loves bringing order to chaos and genuinely enjoys being the backbone of a growing business. You'll be working closely with Greg, an engineering and construction professional, to keep projects on track, clients well-informed, and the business running smoothly. If you're the type of person who spots a dropped ball before it hits the floor — and picks it up without being asked — this role was made for you.

Requirements

• Experience with HubSpot and QuickBooks
• Proficiency in Outlook and the Microsoft suite
• Highly organized with a strong project management background
• Excellent written communication skills — you can write a polished proposal and speak the language of engineering or construction
• Self-directed and reliable — you don't need to be micromanaged or reminded of the same thing twice
• Proactive communicator who keeps clients and Greg in the loop without being asked

Nice To Haves

• Background or familiarity with the engineering or construction industry is a strong plus

Responsibilities

• Managing Greg's schedule, tasks, and project timelines to keep everything moving forward
• Handling email management and day-to-day administrative tasks
• Updating client records in HubSpot and inputting data into QuickBooks
• Keeping Greg accountable to deadlines, deliverables, and commitments
• Conducting structured client check-ins at the 3, 6, and 12-month marks after project completion
• Creating and sending Project Books to clients once a project wraps up
• Managing client communications around project updates — so nothing gets promised without checking the calendar first
• Writing and sending professional proposals to clients and leads
• Sending invoices and following up on outstanding proposals
• Managing leads and contacts within HubSpot (CRM)

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: No Education Listed