Adjoint.e exécutif.ve | Executive assistant

Cirque du Soleil Entertainment Group • Montreal, QC

15d • Hybrid

About The Position

We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary. Since 1984, Cirque du Soleil Entertainment Group has been focusing on ever more creative and magical work in order to constantly push the limits of the imagination and surprise spectators! Innovation and creativity are at the heart of our shows and will continue to transcend our upcoming productions around the world. Today, we have a place for those who have a marked taste for thinking up exceptional products, for ensuring the smooth running of operations, for putting their ingenuity at the service of their team, in addition to contributing to enhancing their expertise and develop practices unique to Cirque du Soleil! So don't wait any longer and join the Cirque adventure! You will meet ambitious people and people passionate about the world of entertainment!

Requirements

• Experience working with senior management
• At least ten (10) years of relevant experience
• Excellent knowledge of Microsoft Office
• Excellent sense of priorities, organization, and teamwork
• Keen sense of diplomacy, discretion, professional maturity, and judgment
• Independence, thoroughness, and tact
• High availability, punctuality, and ability to work under pressure
• Excellent communication skills, particularly in writing and preparing presentations
• Proven bilingualism (English and French, spoken and written).

Nice To Haves

• Experience in event planning and/or management will be considered an asset

Responsibilities

• Independently perform various advanced administrative tasks
• Manage the schedules of the Chief Executive Officer – Show Operations
• Organize and coordinate meeting logistics
• Coordinate business travel, expense accounts, and all travel logistics for the Chief and certain division directors
• Draft communications, correspondence, and various texts in French and English
• Draft minutes for certain meetings of the Chief Executive Officer – Show Operations
• Coordinate logistics for special professional and social occasions (conferences, forums, events, galas, etc.) that the CEOs are required to attend
• Provide administrative support
• Contribute to various Talent and Revenue projects and programs
• Coordinate the sending of invitations to various activities (employee premieres, celebrations, etc.)
• Coordinate the distribution of Ovation gifts
• Liaise with the various departments and divisions of Cirque.

Benefits

• A group insurance program, RRSPs and other benefits that we will be happy to present to you
• Personalized support adapted to your professional ambitions: training program, regular check-ins, inter-team contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed