Executive Assistant

RadNet • Somerville, MA

16h • Remote

About The Position

You will serve as a vital support system for senior executives, ensuring the efficient operation of their offices and enabling them to focus on strategic initiatives. This role involves a dynamic blend of administrative tasks, project management, and communication, all tailored to meet the unique needs of executive leadership. By managing schedules, organizing meetings, and facilitating correspondence you will play a critical role in enhancing productivity and streamlining workflows. With a strong emphasis on professionalism and discretion, this position requires an individual who is adaptable, detail-oriented, and able to thrive in a fast-paced environment.

Requirements

• Bachelor’s degree in business administration, management, or a related field or equivalent experience is preferred.
• A minimum of 6+ years of previous experience as an executive assistant or in a similar administrative role.
• Experience working with a global company and/or multiple time zones.
• Experience in coordinating projects and managing timelines effectively.
• Excellent verbal and written communication skills, with the ability to interact effectively with executives, staff, and external stakeholders.
• Strong organizational and time management abilities, with a focus on multitasking and prioritizing tasks effectively.
• Highly proficient in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with office equipment and technology.
• High level of accuracy and attention to detail in document preparation and data management.
• Strong problem-solving skills with the ability to anticipate needs and proactively address challenges, demonstrating sound judgment and decision-making.
• Ability to manage sensitive information with discretion and maintain confidentiality, especially in a healthcare setting.
• Willingness to adjust to changing priorities and work environments within a fast-paced atmosphere.
• Familiarity with healthcare systems, regulations, and terminology is often preferred, especially for roles in healthcare organizations.

Responsibilities

• Calendar Management: Organize and manage the calendar of Senoir leadership, scheduling meetings, appointments, and conferences while prioritizing urgent matters.
• Communication: Act as the primary point of contact between executives, staff, and external stakeholders, managing incoming and outgoing communications.
• Expense Management: Prepare and Submit expenses for reimbursement for leadership in a timely manner.
• Travel Arrangements: Plan and coordinate travel itineraries, including booking flights, accommodations, and transportation for Senior Leadership.
• Project Support: Assist in the organization and coordination of special projects, ensuring timely completion and adherence to deadlines.
• Office Management: Oversee and serve as the backup for the smooth operation of the Somerville MA office, including supplies management, equipment maintenance, and facility coordination. Also support on-site workshops when needed.
• Event Planning: Organize and coordinate corporate events, training programs, and community outreach initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level