Executive Assistant

Community Health Alliance-Ohio•Fairfield, OH

72d•Onsite

About The Position

Are you looking for a career where you can make a difference in the lives of others? Do you thrive in a healthy and collaborative work environment where you can grow personally and professionally? JOIN OUR TEAM of dedicated professionals in fostering hope and transforming lives. We are seeking a highly skilled Executive Assistant to provide comprehensive administrative support to our executive leadership team, ensuring efficient operations. As an Executive Assistant you will handle a wide-range of administrative and executive support-related tasks promoting the mission, vision and values of the organization. Develop a career dedicated to connection, compassion, and community. Community Health Alliance is an employer that offers career opportunities with purpose. At Community Health Alliance our employees are our greatest asset so we offer a full benefit program designed to support you and your family.

Requirements

High school diploma required, bachelor's degree is preferred.
Minimum of 2 years of administrative support experience preferably in similarly situated role.
Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise, and error-free.
Exhibit excellent verbal communication skills, active listening, reading comprehension and writing.
Exhibits sound judgement with the ability to prioritize and make decisions.
Exhibits excellent computer skills including Microsoft Office Suite.
Exhibits exceptional writing, editing and proofreading skills.
Exhibits excellent organization and time-management skills.
Under pressure, must remain calm, flexible, proactive, and resourceful.
Ability to work independently, exercise creativity, be attentive to details and maintain a positive attitude.
Ability to manage and prioritize multiple assignments.
Ability to work independently and carry out a variety of critical and time sensitive projects without detailed instructions.
Ability to identify information, materials, and resources needed to complete a project or assignment.
Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.

Nice To Haves

Mental Health or Healthcare industry experience a plus.

Responsibilities

Work directly with the CEO to support all aspects of their daily work routine.
Maintain the CEO and other executive level staff calendar, including meetings, appointments, speaking engagements, and travel arrangements.
Exercise discretion in committing time and evaluating needs.
Ensure CEO knows schedule 24 hours in advance.
Keeps appointments and meetings on time or changes schedules when necessary.
Manage external contacts for CEO, proactively understanding who they are, which priority contacts are, and keeping track of periodic communication needed for priority contacts.
Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Draft, review and send communications on behalf of company executives.
Schedule Executive and other meetings; assist in the preparation and distribution of meeting agendas, materials; attend to the logistics of the meeting/event and prepare and disseminate minutes.
Organize and prepare for meetings, including gathering documents and attending to the logistics of the meetings or events.
Provide coordination, monitoring and communication for projects managed by the Executive Team.
Prepare presentations, reports, forms, and other documents by collecting and analyzing information.